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AccountMate
Software
Corporation
AccountMate is real-time,
customizable financial and
business management
software designed to address
the needs of small to mediumsized
businesses. It takes
advantage of the speed of
client/server technology and
the latest productivity-enhancing
tools in Microsoft’s suite of
products to help you better
manage your business.
This leading-edge application
combines
the full functionality
of our award-winning
AccountMate system with
the power of Microsoft’s SQL
Server. It offers AccountMate
users enhanced investment
protection for the long haul
with superior scalability,
up-time performance,
stronger data security and
easier integration with other
software applications.
A SQL database also
optimizes the application’s
performance so users can
experience uniform highspeed
performance—no
more system slowdown
at
the end of your
reporting period.
Software
That Fits
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AccountMate for SQL and Express
Module Summary
AccountMate for Express is designed for businesses that desire the stability and speed of SQL
Server without incurring the expense of SQL Server licenses and will have up to five simultaneous
users. AccountMate for SQL is designed to accommodate hundreds of concurrent users.
There is no built-in limit to the size of your company databases; thereby eliminating the need to
archive excessive records. Both AccountMate versions offer an identical user-interface, the same
ease of use, number of modules and are source code modifiable. This flexibility can allow
AccountMate products to be customized to fit your business processes and adjust as your
business grows.
A company can grow from AccountMate for Express to AccountMate for SQL and still maintain
their investment in staff training and software customization. Our seamless data migration makes
this a quick and easy upgrade.
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Managing inventory items at a glance |
Both AccountMate for SQL and AccountMate for Express
Include these features:
- Powerful desktop tools with user-definable shortcuts and instant access to your favorite
Microsoft applications
- User-definable secure password policy and fraud protection features recommended
for Sarbanes-Oxley compliance
- Up-to-the-minute bank balances and instant view of unreconciled transactions help
manage your cash flow
- Drill-down analysis permits instantaneous viewing of account details
- Ability to attach supporting documents to transactions and account records
- Multiple warehouses with unlimited bin locations facilitate any complex warehouse setup
- Multi-currency features enable transactions in any currency
- Multi-lingual capabilities support global operations
- Over 20 modules to fulfill your accounting, payroll, inventory, manufacturing, CRM and other
business requirements
With AccountMate’s Accounts Payable
module, you can avoid duplicate invoices
and late payments, require that invoices
entered into the system be supported by
purchase orders and automatically take
advantage of early-payment discounts.
AccountMate simplifies the payment
process by supporting credit card
payments and check issuance directly
after Accounts Payable invoice recording.
It can manage payments to all types of
1099 vendors and prints 1099-MISC
forms. And when integrated with
AccountMate’s Purchase Order module,
you have a complete vendor and
purchasing system that will enhance your
ability to manage your vendor base and
your cashflow.
With AccountMate’s Accounts Receivable
module, you have the power of a
complete invoicing, receivable, customer
and inventory management system, so
you can always provide customers with
prompt service. The Sales Order, Pricing
Control, Customer Inventory Manager and
Inventory Specification modules can be
integrated with Accounts Receivable to
create a complete order entry, billing and
receivables system, providing better
customer and inventory management.
Keeping an accurate tab on your cash
flow is an important part of your business
and AccountMate’s Bank Reconciliation
module makes it a breeze. With the Bank
Reconciliation module you can record
miscellaneous disbursements, receipts
and bank transfers not recorded through
other AccountMate modules, indicate
which transactions have cleared your
banks and then reconcile their book
entries to the bank statements. You can
also set up bank accounts and define
the currency in which transactions will be
shown for each bank account. You can
view your current bank account balance
and the last reconciled bank statement
balance, keeping you informed on the
real-time cash position of your company.
Licensed Users can use the many pre-defined alerts to send emails to specific individuals or groups that need to be aware of a situation that has just occurred or a reminder to take some action. These email alerts can be administered to send an alert to one specific person or to a specified group of people. No longer do people have to read reports and manually send off an email. Proper alerts can be scheduled by an Administrator who names the appropriate addressee and then when a condition is met, emails get fired off automatically.
Alert Manager is actually more than just an alert generator! An alert can send an email notification but also can initiate an action to take place. An example would be if inventory of a specific item is falling below a prescribed level it can alert the appropriate person and also generate a recurring PO to reorder a supply.
There are currently 32 pre-defined alerts that come standard in the Alert Manager for AccountMate product. These are powerful and valuable tools for an organization.
AccountMate’s Business Intelligence
module is a powerful query and reporting
tool that enables you to analyze all your
business data from any angle you wish,
including non-AccountMate application
data. Benefits include faster reporting
cycles, higher quality information,
sophisticated data analysis capabilities,
information on customer buying or
paying behavior and improved executive
productivity.
AccountMate’s Consolidated Ledger
module provides the ability to quickly
combine several companies’ account
balances and budget information into a
single unified ledger to present
consolidated financial statements and
other reports. It also supports
consolidation for companies with different
reporting currencies, making it ideal for
multi-national organizations with foreign
operations.
Creating a consolidated ledger is simple;
merely indicate which company is the
parent that will generate consolidated
reports and which companies are the
subsidiaries. The subsidiary companys’
General Ledger accounts are mapped
to those of its parent company so
that financial data can be seamlessly
transferred.
AccountMate’s Contact Manager module
helps users to manage the total business
cycle more effectively and efficiently. The
Contact Manager module fully optimizes
Microsoft Office to provide a complete,
automated contact management system
that offers an all-in-one solution for
managing all types of contacts with
customers, prospects and vendors.
Customer Inventory
Manager |
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With AccountMate’s Customer Inventory
Manager module you can integrate your
business more closely with your
customer’s business, resulting in higher
levels of customer satisfaction. Many
customers will only use their own
inventory part numbers, descriptions and
units-of-measurement when placing
orders and when receiving and being
billed for products and services. With
AccountMate’s Customer Inventory
Manager module, you can easily crossreference
item numbers, descriptions and
units-of-measurement with those of your
customers. It also allows you to set
customer contract prices. This module
integrates seamlessly with AccountMate’s
Accounts Receivable and Sales Order
modules.
Customer Relationship
Manager |
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INFOtrac for AccountMate is fully
integrated into existing data and
eliminates errors caused by keeping contact data in separate databases. It
manages and reports on every recorded
interaction with a prospect, client,
supplier, contact or branch office. It can
schedule the next appropriate interaction,
enabling exceptional account
management and customer service. At a
glance, you can view all past interactions
with each contact providing the ability to
track activities, issues and interactions
with all your clients. It can even manage
your meetings, phone calls and e-mails.
Contact information is easily searchable
and manageable so you can access
required records quickly in order to
generate reports and perform mail merges.
INFOtrac for AccountMate works with
programs like Microsoft Office so data
can be merged and utilized in other
programs to create custom mailings,
mass e-mails, reports and other business
documents. It can also be used for sales
force and business process automation.
AccountMate’s General Ledger module
gives you maximum control over the
management of all your accounting
transactions. Whether setting up and
maintaining a chart of accounts,
generating financial statements and
reports or creating journal entries and
budgets, AccountMate General Ledger
keeps you in control of your financial data.
General Ledger also comes standard with
fund accounting capabilities (for non-profit
organizations). Enabling General Ledger’s
fund accounting features addresses not
only the specific reporting needs of the
not-for-profit organization, but also
provides the tools necessary to provide
a detailed accounting of funds.
With AccountMate’s Inventory Control
module you have the power of a
complete inventory management system.
This module provides the ability to define
each inventory item’s cost method, unitof-
measure, warehouse and bin location.
It records safety stock, lead time, reorder
level and quantity on hand. Inventory
counts can be performed at any time and
as often as needed without interrupting
shipping and receiving processes.
You can assign serial numbers to
inventory items, define multiple substitutes
and record transfers of units from one
warehouse to another. Stock can be
issued specifically for internal use.
Reports will show all vendors that supply
a particular item or all items sourced from
a particular vendor.
Inventory Control integrates with and
enhances the functionalities of the
Accounts Receivable, Sales Order,
Purchase Order and Manufacturing
modules. Inventory Control can also
integrate with the Pricing Control, Upsell
Management, Inventory Specification,
Kitting, Lot Control and Customer
Inventory Manager modules.
If you need easy, quick and accurate
management of complex inventory
including style/color/size requirements,
AccountMate’s Inventory Specification
module is an excellent solution.This
module allows you to create categories
for inventory items, such as size, color,
weight and texture; then, track and price
them by the assigned categories. This
provides you with the ability to quickly
suggest a similar item when the desired
specification is not available, thereby
keeping sales strong. The Inventory
Specification module integrates with
the Inventory Control, Sales Order,
Accounts Receivable, Purchase Order
and Upsell Management modules.
With AccountMate’s Kitting module, you
can add kitting capability to your Inventory
Control module; creating and managing
inventory items packaged and sold
together as a single unit.
The Kitting module is designed for use by
manufacturers and distributors whose
goods are often resold in many different
configurations. Users can define whether
assembled units of a kit item must be
kept in stock or whether they can be
packaged on the fly as orders are
received. Kit items may be sold using
a pre-defined formula or they may be
customized per order. This module
enables you to track items as they are
sold either individually or as components
of a kit, allowing you to make sound and
up-to the minute inventory management
decisions. Kitting integrates with
AccountMate’s Accounts Receivable
and Sales Order modules.
With AccountMate’s Lot Control module,
you can add the power of a complete lot
control system to your Inventory Control.
You have the ability to track units of
lot-controlled items from purchase or
production through inventory and sale,
as well as recording each lot-controlled
unit’s expiration date. The Lot Control
module integrates with AccountMate’s
Accounts Receivable, Sales Order and
Purchase Order modules.
With AccountMate’s Manufacturing
module, you can easily and efficiently
create work orders and explode jobs into
virtually unlimited levels of raw material,
labor, machine and subassembly
components. With the Manufacturing
module, you can record production lead
time and monitor inventory levels of
goods that you manufacture, break down
large jobs into multiple starting dates,
post work-in-process automatically or
manually as well as print work orders,
routing slips, production slips and a wide
variety of reports. Track jobs, resource
usage and backorders through the
posting of finished jobs and the
cancellation of any unused allocated
resources.
With AccountMate’s Payroll module, you
can set up records for salaried, hourly and
time card/piece work employees, as well
as for independent contractors. Pay them
over a variety of pay periods according to
their pay or employment status. Within
this flexible system, deductions can be
withheld and/or matched by employers.
Additional payments, such as bonuses
and fringe benefits, can be recorded for
any employee and paid on the same or
on separate checks. The system accrues
paid leave hours, calculates worker’s
compensation liability, allows users to
customize check printing and supports
assignment of multiple state and local tax
codes to employees. It also automatically
calculates payroll taxes and prints payroll
tax returns, W-2 forms and 1099 forms.
Using the Payroll module, employee and
federal tax deposit payments can be
made electronically.
If you need the ability to set up a complex
pricing structure easily and quickly,
AccountMate’s Pricing Control module
provides this capability. This module’s
features include price maintenance in one
menu location, unlimited simultaneous
pricing defined by order quantity and
price code for each item specification and
unit-of-measurement, the ability to set up
minimum prices, multi-currency pricing,
and pricing based on the last sales order
or invoice price for a defined period.
This module is also ideal for making quick
and easy changes to inventory prices
minimizing time spent on data entry. The
Pricing Control module integrates with
AccountMate’s Sales Order, Accounts
Receivable and Inventory Control modules.
With AccountMate’s Purchase Order
module, you have better control over a
full range of purchasing activities. You
can record vendor lead times and plan
purchases based on lead time, safety
stock, reorder point and reorder quantity
information. Select the option to
automatically accrue liability on purchases
at the time goods are received instead of
waiting to post the liability through
Accounts Payable. You are able to accrue
liability for received goods by the item’s
received quantity or by each PO receipt’s
amount accrue and allocate landed cost.
For each purchasing decision, you have
an abundance of information about each
inventory item at your fingertips, enabling
you to select the right item, every time.
It also allows you to define which items
are for resale and which items are solely
for in-house use. And when your
Purchase Order system is integrated with
AccountMate’s Accounts Payable module,
you can require that accounts payable
invoices be supported by purchase orders
before being recorded in the system.
Return Merchandise
Authorization |
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AccountMate’s Return Merchandise
Authorization (RMA) module tracks
transactions related to sales returns
from customers. With the RMA module,
you can create RMA Orders, as well as
record important transactions such as
receipts of sales returns and shipments
of repaired, replacement or substitute
items. Depending on the nature of the
transaction, AccountMate automatically
updates the inventory on-hand, booked
or defective quantity, and customer
balances. Likewise, it automatically
calculates the resulting gain or loss
from inventory replacements or
substitution. It can also generate Sales
Returns Invoices. With unlimited Return
Codes, you have the flexibility to define
all the return processes your organization
allows.
The RMA module also enhances your
ability to maintain a comprehensive list
of customer and inventory records that
is shared by AccountMate’s Sales Order,
Accounts Receivable and Inventory
Control modules. In addition, AccountMate
provides other specific functions such as
Inventory Warranty and Defective Inventory
Adjustment Maintenance, making it easy
for you to thoroughly and accurately
manage returned orders.
Return to Vendor
Authorization |
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AccountMate’s Return to Vendor
Authorization (RTV) module offers you
a comprehensive system with which to
manage vendor returns. With this system,
you can create RTV Orders, as well as
record important transactions such as
return shipments of purchased items and
the receipt of substitute or replacement
items. While performing these functions,
the Accounts Payable balances are
updated, the on-hand inventory quantity
is automatically updated and a Serial
number or Lot number may be assigned
to the items received as substitute or
replacement items. AccountMate also
computes the gain or loss resulting from
replacements or substitute items. And you
are provided with multiple Return Actions
from which you can create unlimited
Return Codes to cover all possible vendor
return scenarios.
In an increasingly competitive
marketplace, customers demand rapid
response when placing orders. Your ability
to process these requests in a timely and
effective manner is essential to earning
and keeping your customers’ business.
With AccountMate’s Sales Order module,
you have access to a complete order
entry, customer and inventory
management system at your fingertips
so that you can always provide your
customers with prompt service on
demand. And when integrated with
AccountMate’s Accounts Receivable
module, you receive a complete billingand-
receivable system that will further
enhance your ability to manage your
customer base and inventory.
AccountMate’s System Manager
module is the control center for the
entire AccountMate system. The System
Manager module controls the system
environment and setup, desktop shortcuts
to AccountMate functions and external
applications, on-line help, multi-level
password security, printer setup, module
and company selection, system date
and all pop-up menus. It also initializes
the system, provides easy access to
Microsoft Office tools and has multilingual
capability. AccountMate System
Manager delivers enhanced efficiency,
productivity and security to any business.
AccountMate’s Upsell Management
module brings greater flexibility to
customer order processing. You can
maintain a list of accessory or upsell
items that are available for sale with other
inventory items, view and select these
upsell items when processing customer
orders and separately track upsell item
sales for commission purposes. You can
even create a script or provide special
instructions that your sales team can use
as a guide in selling the upsell items. The
Upsell Management module integrates
with AccountMate’s Sales Order,
Accounts Receivable, Inventory Control
and Inventory Specification modules.
About AccountMate
Since 1984, AccountMate Software Corporation has provided customers with powerful and flexible accounting and business management software. AccountMate provides the most stable and technologically innovative modifiable accounting solutions for growing companies. The accounting systems are sold by the module which enables customers to acquire the software they initially need and add modules as their business needs evolve. The availability of source code makes this software highly modifiable so that it can be adapted to any changing business environment.
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AccountMate Software Corporation
1445 Technology Lane | Suite A5 | Petaluma, California 94954 | USA
800-877-8896 | 707-774-7520 | www.accountmate.com
©
AccountMate Software Corporation. All rights reserved. Reproduction in whole or in part without permission is prohibited. The capabilities, Software Requirements and/or compatibility described herein are subject to change without notice. Contact AccountMate or Authorized AccountMate Solution Provider for current information.
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