|
<< Click to Display Table of Contents >> Introduction |
  
|
|
<< Click to Display Table of Contents >> Introduction |
|
AccountMate Enterprise is a real-time, customizable business management and accounting solution designed to address the needs of medium-sized businesses. AccountMate takes advantage of the speed of client/server technology and the latest productivity-enhancing tools from Microsoft's suite of products to create a solution that is designed to help you better manage your business.
AccountMate Enterprise has all the basic modules you need including System Manager (SM), General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliation (BR), Consolidated Ledger (CL), Sales Order (SO), Inventory Control (IC), Item Specification (SP), Lot Control (LC), Kitting (KT), Manufacturing (MA), Payroll (PR), Pricing Control (PC), Purchase Order (PO), and Report Designer (RD). Below is an overview of each module’s features.
No matter how profitable a company is, without a premier Accounts Payable system it can still lose money. With AccountMate Enterprise’s Accounts Payable module, you can avoid duplicate invoices and late payments, require that invoices entered into the system be supported by purchase orders, and automatically take early-payment discounts. This module also allows you to accrue the landed costs added to the inventory items’ costs through the Purchase Order module and reverse the accrual later. When integrated with AccountMate Enterprise’s Purchase Order module, you have a complete vendor and purchasing system that will enhance your ability to manage your vendor base and valuable financial resources.
With AccountMate’s Accounts Receivable module, you have the power of a complete invoicing, receivable, customer and inventory management system, to aid you in providing prompt service to your customers. The Sales Order and Inventory Specification modules can be integrated with Accounts Receivable to create a complete order entry, billing and receivables system, allowing you better management of your customers and your valuable inventory.
Keeping an accurate tab on your cash flow is an important part of your business and AccountMate Enterprise’s Bank Reconciliation module makes it a breeze. With the Bank Reconciliation module you can record disbursements, receipts and bank transfers that cannot be recorded through other AccountMate modules; identify which receipts, disbursements and transfers have cleared the bank; and reconcile the book entries to the bank statements. You can also set up and amend bank accounts and define the currency in which transactions will be shown for each bank account, keeping you informed on the real-time cash position of your company.
AccountMate Enterprise’s Consolidated Ledger brings easy-to-use features to financial consolidations, providing the ability to quickly combine each separate company’s account balances and budget information into a single unified ledger to present consolidated financial statements and budget reports. With the Consolidated Ledger module, creating a consolidated ledger is straightforward. Simply indicate which company is the consolidation company that will generate consolidated reports, and which companies are the subsidiaries. The consolidation company’s General Ledger accounts and fiscal periods are mapped to the subsidiaries’ so that financial data can be transferred to the parent.
AccountMate Enterprise's General Ledger module gives you maximum control in the management of all of your accounting transactions. Whether setting up and maintaining a chart of accounts, generating financial statements and reports, or creating journal entries and budgets, AccountMate General Ledger provides top-flight power and performance to keep you in control of your financial data.
With AccountMate's Inventory Control module you have the power of a complete inventory management system, including the ability to define each inventory item’s cost method, unit-of-measurement, warehouse and bin location; assign serial numbers to inventory items; define multiple substitutes for an item; record transfers of units from one item to a similar item, or to the same item in a different warehouse; list all the vendors that supply a particular item, or all the items supplied by a particular vendor; copy inventory items to another company; and facilitate physical inventory counts.
In addition, Inventory Control integrates and enhances the functionality of Accounts Receivable and Sales Order modules. Inventory Control can also be integrated with the Inventory Specification, Kitting, and Lot Control modules, allowing you to enhance the flexibility of your inventory accounting system.
If you need easy, quick and accurate management of your goods for sale, AccountMate's Item Specification module is an excellent tool to have on hand. This module allows you to create categories for inventory items, such as size, color, weight and texture, and then tracks and prices these items by each category created. This provides you with the ability to quickly suggest a similar item when the desired specification is not available, thereby keeping sales strong. Standard item specifications can be applied to any inventory item. Inventory Specification integrates with Inventory Control, Sales Order, and Accounts Receivable modules.
AccountMate's Kitting module gives you the power of kitting to your Inventory Control module. It allows you to create and manage groups of inventory items packaged together as kits (such as the components of a computer system) and sold to others for assembly. This module is designed for use by manufacturers whose goods are often resold in many different configurations. It further enables you to track items as they are sold either individually or as components of a Kit, enabling you to make wise and up-to-the minute production decisions. The Kitting module integrates with the AccountMate Accounts Receivable and Sales Order modules.
With AccountMate's Lot Control module, you can add the power of a complete lot control system to your Inventory Control. You will have the ability to track units of lot-controlled items from purchase or production through inventory and sale, as well as record each lot-controlled unit’s expiration date. Lot Control integrates with the Accounts Receivable and Sales Order modules.
The Manufacturing module allows you to easily and efficiently create work orders and explode jobs into virtually unlimited levels of raw material, labor, machine and subassembly components.
With the Manufacturing module, you can break down large jobs into multiple starting dates and post work-in-process status automatically or manually. This module also allows you to print work orders, routing slips, production slips and a wide variety of reports. You can also track jobs, resource usage and backorders until the posting of finished jobs and the cancellation of any unused allocated resources. On top of these, you can post proportionate components when closing work orders in case the finished quantities are not equal to the quantities posted as work-in-process. It also allows you to record any rework and scrap expenses. The Manufacturing module integrates with the Inventory Control, Lot Control, Item Specification, and Sales Order modules.
With AccountMate’s Payroll, you can set up records for salaried, hourly, and time card/piece work employees as well as for independent contractors, and pay them over a variety of pay periods, according to their pay/employment status. Within this flexible system, deductions can be withheld using a variety of methods. For instance, salaried and hourly employees can be paid using default hours, rates, and deductions. Additional payments, such as bonuses, can be entered for any employee and paid on the same or separate checks. The system automatically calculates payroll taxes and prints payroll tax returns, W-2 forms, and 1099 forms. Using the Payroll module, employee and federal tax deposit payments can be made electronically.
If you resell inventory and you need the ability to set up a complex pricing structure easily and quickly, AccountMate Enterprise’s Pricing Control module is an excellent tool to have on hand. This module’s features include price maintenance in one menu location, unlimited simultaneous multi-level pricing, ability to set up minimum prices for inventory items and a customer price paid default option. The module is also ideal for making quick and easy changes to inventory prices without spending hours on data entry. Pricing Control integrates with the Sales Order, Accounts Receivable, Inventory Control and Item Specification modules.
With AccountMate Enterprise’s advanced Purchase Order module, you have better control over a full range of purchasing activities. For instance, you can select the option to automatically accrue the liability for purchases at the time goods are received, instead of waiting to post the liability through Accounts Payable. For each purchasing decision, you always have an abundance of information about each inventory item at your fingertips, enabling you to select the right item, every time. It also enables you to define which items are for resale and which items (such as office supplies) are solely for in-house use. You have complete flexibility and control. You can even password-protect purchase order functions.
The Purchase Order system can be integrated with the Accounts Payable module, giving you the flexibility to configure the system to require that accounts payable invoices be supported by purchase orders before being entered in the system. This level of control is unsurpassed in the mid-market. You can also add the GRN charges to the inventory items’ costs thereby increasing the inventory items’ unit costs. Through the Accounts Payable module, you can post an accrual of these additional GRN charges and subsequently reverse the accrual when you receive the AP invoices from your vendors.
The Report Designer provides you a simple and easy to use tool to create custom reports that best suit your company's needs. The tool gives you a step-by-step procedure in creating your own reports.
In our increasingly competitive marketplace, customers demand rapid response when placing orders for products and services. Your ability to process these requests in a timely and effective manner is essential to earning your customers’ trust. With AccountMate Enterprise’s Sales Order module, you have the power of a complete order entry, customer and inventory management system at your fingertips so that you can always provide your customers with prompt service on demand. When integrated with the Accounts Receivable module, you receive a complete billing and receivables system that will further enhance your ability to manage your customer base and your valuable inventory.
AccountMate Enterprise’s System Manager is the control center for the entire AccountMate accounting system, and must be installed in order to run any of the AccountMate modules. AccountMate's System Manager controls the system environment and setup, on-line help, multi-level password security, printer setup, module and company selection, system date and all pop-up menus. It also initializes the system and provides multilingual capability. AccountMate System Manager delivers enhanced efficiency, productivity and security to any business.
© 2023 AccountMate Software Corporation