Enjoy easy creation of invoices with the user-friendly interface.  The Create Invoice function enables you to create invoices in one function window with default values and reference information to facilitate faster processing of your invoices.

If you have the Sales Order module activated in the system, you can elect to have the system generate an invoice either upon shipment of the sales order or at a later time.  The Generate Invoice From Shipment function provides you with better control over billing of customers, flexibility to define when invoices for sales orders will be generated and the ability to generate a single invoice for a single or multiple shipment(s).

You can record a sales return by using either the Create Sales Return with Invoice # or the Create Sales Return Without Invoice # function.  The Create Sales Return with Invoice # function allows you to record sales returns against a particular invoice.  This option expedites recording of sales returns because all of the line items from the original invoice are displayed in the sales return window as default data.  The Create Sales Return Without Invoice # function, on the other hand, is identical to the Create Invoice function except that in order to reflect the return of goods previously sold to a customer on one or more invoices it creates sales returns instead of sales invoices.  This function is useful if you want to enter one or more customer returns without reference to the invoice or invoices to which they apply.

Customer payments and open credits can be applied to invoices at the same time, along with any payment discounts, adjustments or write-offs.  In addition, you have the option to post each type of payment adjustment to a different GL account ID.

You have the option to apply finance charges to all customers or to a select a range of customers only.  The system allows you to set up parameters for finance charges on customer’s overdue/past-due balances.  You can provide the charge period or days which determine how often (in interval of days) you apply finance charges for overdue/past-due balances, the minimum statement or invoice balance that will be used by system as the basis whether or not a customer's balance will be subjected to finance charges, the charge rate or fixed charge and the minimum charge amount.  The system gives you the option to base your finance charge either on statement balance or invoice balance.

In the Refund Open Credit function, you can record refunds to your customers resulting from excess payments, returned items, or advanced payments received for orders that were subsequently cancelled.

Using the Recurring Invoice function, you can set up multiple recurring invoice templates for each customer and generate recurring invoices for a selected period of time.  This allows you to save time by automating the generation of sales invoices when they must be prepared either weekly, bimonthly, monthly, quarterly, semi-annually or annually.  With this function, you can automatically generate the invoices whenever they need to be issued.

You can record daily cash deposits and reconcile these deposits against your records thereby monitoring and safeguarding your cash assets. The system allows you to register the total amount and number of receipts contained in a bank deposit and record which of the posted receipts make up the deposit.  It allows you to verify the total recorded deposit amount with the total registered amount.  Such information is necessary when performing bank reconciliation.  In addition, if you have activated the Bank Reconciliation module, deposits recorded in this function will appear in the Reconcile Bank Account function of such module, during bank reconciliation.