Inventory Control > Inventory Serial Numbers > Assign Serial Numbers

To assign serial numbers to per unit of an inventory item, perform the following steps:

1.Access the Assign Serial # by Item function from the Serial Number group under the Transactions menu in the Inventory Control module.

Note: Various drillable fields are available in this function screen. When you click any drillable fields in this function, the system automatically displays the corresponding Maintenance function screen.

2.Enter values on the following fields in the top most area of the function screen:

oWarehouse

Enter in this field the warehouse code that stores the serialized item adjusted through the Inventory Adjustment function.

oBin

Enter in this field the bin code that stores the serialized item adjusted through the Inventory Adjustment function.

oBarcode

You may manually enter an item's barcode or use a barcode scanner to enter values in this field. Once a valid barcode is entered in this field, the corresponding item # is displayed in the Item # field. Note that this field is disabled if the Use Barcode Scanner is not activated. You can activate the Use Barcode Scanner feature in the IC Module Setup function.

oItem #

Enter in this field the number of the serialized inventory item adjusted through the Inventory Adjustment function.

Note: If you enter in the Item # field a number of an inventory item which units you have assigned with serial numbers, the system will show a zero value in the Unassigned Quantity field. If you enter a non-zero value in the Quantity to Assign field, the system will display a message, “Quantity to assign serial numbers cannot be more than the unassigned quantity.”

oSpecification

This read-only field shows the serialized inventory item's specification, if any.

oStock U of M

This read-only field shows the item's stock unit-of-measurement.

3.In the Selection Criteria Page, select the assignment method to use in assigning the serial number and specify the serial # template or the beginning and end serial number for a series of serial numbers you wish to assign. For more details, refer to the Selection Criteria Page section.

4.In the Review Serial # Page, review the serial numbers that were generated based on the values specified in the Selection Criteria Page. You may also amend the system-generated serial numbers on this page, if necessary. Refer to the discussion in the Review Serial # Page section for more information.

5.The Summary Page will display the total number of serial numbers assigned to the inventory item units and the user's name that performed the changes. The information in the read-only fields are for your reference.

6.When you are ready, click the Save button to save the new serial numbers assignment; otherwise, click Cancel to clear the information on this function screen.

Note: If you unmark the Allow Duplicate Serial # checkbox in the IC Module Setup function, you cannot assign duplicate serial numbers for the same units of an inventory item.

Q. Why does the system allow the same serial numbers for the units of the same serialized inventory item?

A. This happens when the Allow Duplicate Serial # checkbox in the IC Module Setup function is marked.

Q. When I choose the Assign Serial Numbers by Item function and enter the item number, the Unassigned Quantity field shows “zero” even if there is an unassigned quantity for the inventory item. How do you show the unassigned quantity in this field and then assign serial numbers to these inventory items?

A. The Unassigned Quantity field shows zero because either you recorded the receipt of the inventory items through the PO module or these inventory items are customized kits. You can use the Assign Serial # by Item # option to assign serial numbers only if you recorded in the Inventory Adjustment function the inventory items’ on-hand quantities. You can use the Assign Serial # by PO option to assign serial numbers only if you recorded the receipt of the inventory items through the Receive Goods function of the PO module. You can use the Assign Serial # by Customized Kit Item option to assign serial numbers only if the inventory item is a customized kit.

Assign Serial Number by Item

Assign Serial Number by Item

See Also