Accounts Receivable > Sales Returns > Create Sales Return > Create Sales Return without Invoice #

In the Payment/Bill/Ship page of the Sales Return without Invoice # function you can enter the data for the method of payment, billing and shipping addresses, and sales tax rate that will be applied to this sales return.

To enter relevant information in this page, perform the following steps:

1.In the Payment area, accept or amend the default values in the following fields:

oReturn Total

This read-only field shows the total amount of the sales return transaction you are recording. The amount is shown in the customer entity's currency.

oPay Code

The pay code signifies the method of payment used for the shipment of the line items in this sales return. Accept the default or enter another pay code. You may click the List box button to select a different pay code.

oBank #

This is the bank into which the payments for the shipped quantities in this invoice will be credited if a refund is applied. The default bank code comes from the pay code record.

Notes: If the Automatically Pay Invoice option in the pay code record is not activated, you cannot amend the Bank # field.

The following fields correspond to the pay code you provided in the Pay Code field. Depending on the pay code you entered, you can accept or amend the values in the following fields:

oCheck/Card #

This field is only enabled if you have entered a pay code that has a Check or Credit Card pay type. Enter in this field, the appropriate check or credit card number. If you entered a credit card number, you may click the List box button to select a credit card number from the credit card number(s) that you have set up in the customer record whose pay code(s) match(es) with the pay code that you entered in the Pay Code field. If the pay code’s pay type is Check, the Automatically Pay Invoice option in the pay code record must be marked to enable this field.

oExpires on

If you entered a credit card pay code, the system will automatically display this field and the expiration date of the credit card entered in the Card # field that you have set up in the customer record.

oCardholder Name

If you entered a credit card pay code, the system will automatically display this field and the name of the cardholder that you have set up in the customer record.

oReference

This field is only accessible if the Automatically Pay Invoice option is activated in the pay code record. Enter in this field appropriate reference for the payment.

oSave Credit Card

Mark this checkbox if you want AccountMate to save the credit card information in the customer record upon saving this transaction. This checkbox is inaccessible if the Save Credit Card checkbox is not marked in the customer record or if the Save Credit Card in Customer File feature is not activated in either SO Module Setup or AR Module Setup.

Notes:

•If the pay code type is Check, the Expiration Date and Card Holder fields are not accessible.

•If you have been granted the necessary access right, you can view the entire credit card number in the Check/Card # field; otherwise, you can only see the last four (4) digits of the credit card while the rest are replaced with asterisks.

•If you enter a new credit card record in this function and you mark the Save Credit Card checkbox, the credit card information in the customer record will be updated once you save this transaction. The Save Credit Card checkbox is inaccessible if the Save Credit Card checkbox is not marked in the customer record or if the Save Credit Card in Customer File feature is not activated in either SO Module Setup or AR Module Setup.

2.The fields in the Billing Address and Shipping Address areas are read-only. The values displayed in these fields are from the entered Address Code record or from the Bill To and Ship To Address codes in the customer's maintenance record.

3.Accept or amend the default tax code in the Tax Code field. Default value comes from the Address Code entered in the Shipping Address field. The corresponding tax rate will be displayed in the adjacent Tax Rate field.

Payment/Bill/Ship Page

Payment/Bill/Ship Page

See Also