Accounts Payable > Deferred Expense > Expense Amortization Reports

The Amortized Expense Report function allows you to print or preview information about the deferred expense invoices GL distribution accounts that have been amortized using the Amortized Expense function.

This report has the following uses:

•To determine the total amounts of unamortized and amortized expenses as of a specified date

•To facilitate reconciliation of the company’s prepaid and realized expense account balances.

To generate the Amortized Expense Report, follow these steps:

1.Access the Amortized Expense Report function from the Expense Amortization group in the Reports main menu.

2.Select the report sorting option by clicking on the List box button next to the Sort By field.

3.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

4.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

5.Enter in the Report Date field a date that will serve as the cut-off date for the report. You may click the Calendar button beside the field to display a calendar where you can select an appropriate date.

6.Mark any or all of the following checkboxes:

oShow Expense Details

Mark this checkbox to show in the report the amounts that have been used for each deferred expense line item with their corresponding Post Dates and distribution percentages.

oShow Account Description

Mark this checkbox if you want to show in the report the line descriptions of the amortized expense transaction GL distribution accounts.

7.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The Amortized Expense Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

Amortized Expense Report

Amortized Expense Report

See Also