Accounts Receivable > Invoice Payments > Payment Reports

The Payment Distribution Report function allows you to generate a report that shows the invoices and advanced bills that are covered by a particular payment. You can also include other information relating to the payment transaction in the report.

This report has the following uses:

•To view the details of the payments

•To update the customer's accounts

Note: The report may include information on credit card numbers. If you have the access right, you can view the masked credit card number which means, only the last four numbers will be shown and the rest of the numbers are encrypted.

To print a Payment Distribution Report, perform the following steps:

1.Access the Payment Distribution Report function from the Receivable Management group under the Reports main menu in the Accounts Receivable module.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Report Configuration area, define the preferred report filters.

6.Select one of the following options:

oShow Pay Code

Select this option if you want to show in the report the pay code used in the payment transaction.

oShow Credit Card #

This option is only available if you have the access right to Show Credit Card Number; otherwise, you cannot find this option in the report interface. If you have the access right, you can view the masked credit card number which means, only the last four numbers will be shown and the rest of the numbers are encrypted.

7.Mark any or all of the following checkboxes, if applicable:

oInclude App Credits from Sales Returns

Mark this checkbox if you want to include in the report the sales returns' credits applied to AR invoices.

oShow Reference

Mark this checkbox if you want to show reference details in the report.

oShow Discount

Mark this checkbox if you want to include the discount amounts in the report.

oShow Adjustment

Mark this checkbox if you want to include the adjustment amounts in the report.

oShow Write-Off

Mark this checkbox if you want to include the amounts for the write-off in the report.

oConsolidate Report

Mark this checkbox if you want the report to show the payment distribution for both the consolidation and subsidiary customers.

8.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The Payment Distribution Report function also provides you with the flexibility to perform the following:

•Set up user-defined report macro

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Include time and printed by information

•Drill-down on certain fields in the report:

oCustomer #

AccountMate displays the Customer Profile when you double-click the customer number in the report.

oInvoice #

AccountMate displays the Invoice document when you double-click the invoice number in the report.

oReceipt #

AccountMate displays the Payment Receipt when you double-click the receipt number in the report.

oCurrency

AccountMate displays the Currency Profile when you double-click the currency code in the report.

Payment Distribution Report

Payment Distribution Report

See Also