Accounts Receivable > Invoice Payments > Payment Reports

The Print Prepaid Memo function allows you to print a prepaid memo. This document provides information on the balance of a customer’s prepayments during a specified period.

This report is used as a document to support the prepayment transaction that you can issue to your customer for him to adjust his records to reconcile with your company’s record.

To print a Prepaid Memo, perform the following steps:

1.Access the Print Prepaid Memo function from the Documents group under the Reports main menu in the Accounts Receivable module.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

5.In the Report Configuration area, define the report filters. Mark the Individual Customer # checkbox if you want to generate the report for a single customer; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Mark any or all of the following checkboxes, if applicable:

oSuppress Background Color

Mark this checkbox if you do not want to show the background colors on the receipts.

oConsolidate Report

Mark this checkbox if you want the report to show the prepayments for both the consolidation and subsidiary customers. This report option is only available when you sort the report by Customer #.

7.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The Print Prepaid Memo function also provides you with the flexibility to perform the following:

•Set up user-defined report macro

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Include time and printed by information

•Drill-down on certain fields in the report:

oCustomer #

AccountMate displays the Customer Profile when you double-click the customer number in the report.

Print Prepaid Memo

Print Prepaid Memo

See Also