Sales Order > Blanket Sales Order > Create Blanket Sales Order

The Payment/Bill/Ship page of the Create Blanket SO function is where you can enter the data for the method of payment, billing addresses, shipping addresses, and sales tax rate that will be applied to this blanket sales order. These will become the default values when you access the Release Blanket SO function.

To enter relevant information in this page, perform the following steps:

1.In the Payment area, accept or amend the default values in the following fields:

oPay Code

Enter in this field the method of payment used when releasing this blanket sales order. The default value in this field comes from the pay code set up in the Settings tab of the customer’s record.

oBank #

This is the bank where payments for released and shipped quantities in this blanket sales order will be deposited. The default bank comes from the pay code record.

Note: You cannot amend the Bank # field if the Apply Payment Automatically option in the pay code record is not activated.

The following fields correspond to the pay code you provided. Depending on the pay code you entered, you can accept or amend the following fields:

oCheck/Card #

This field is enabled if you have entered a pay code that has a Check or Credit Card pay type. Enter in the Check/Card # field, the customer's check or credit card number which will be used for the payment.

If you enter a pay code that has a credit card pay card, the customer's default credit card information will automatically display in the corresponding fields. The default credit card is the very first credit card information saved in the customer's maintenance record.

To change the credit card number entered in the Card # field, click the List box button to select a different credit card number from the drop-down list which displays the credit card number(s) that you have set up in the customer record whose pay code(s) match(es) with the pay code that you entered in the Pay Code field.

If the pay code’s pay type is Check, the Apply Payment Automatically option in the pay code record must be marked to enable the Check # field. Manually enter the check number in this field.

oExpires on

If you enter a credit card number in the Check/Card # field, the system will automatically display, in these fields, the expiration date.

oCardHolder

and the name of the cardholder that you have set up in the customer record.

oSave Credit Card

Mark this checkbox if you want AccountMate to save the credit card information in the customer record upon saving this transaction. This checkbox is inaccessible if the Save Credit Card Information feature is inactivated in either the customer record or SO Module Setup.

oReference

The Reference field is accessible only if the Apply Payment Automatically option is activated in the pay code record. Enter in this field, other references for the payment.

Notes:

•If you select the Credit Card pay code type, be sure to provide a valid credit card #, expiration date, and cardholder name prior to releasing the blanket sales order; otherwise, you cannot successfully release quantities from the blanket sales order.

•If the pay code type is Check, the Exp. Date and Cardholder fields are not accessible.

•If you have an access right, you can view the entire credit card number in the Check/Card # field; otherwise, you can only see the last four digits of the credit card because the rest are replaced with asterisks.

•If you enter a new credit card record in this function and you mark the Save Credit Card checkbox, the customer record will be updated with this new credit card information once the transaction is saved. The Save Credit Card checkbox is inaccessible if the Save Credit Card feature is inactivated in either the customer record or SO Module Setup.

2.In the Billing Address and Shipping Address areas, enter the contact, billing and shipping information for the corresponding released quantities from this blanket sales order.

Notes: If you have entered address codes in the Bill To Address and Ship To Address fields in Customer Maintenance Information Page, the default billing and shipping addresses come from the Address Maintenance record; otherwise, the default addresses come from the primary address and primary contact information in the customer maintenance record.

2.1. To change the default billing or shipping address, enter an address code in the Address Code field. You may also click the List box button to select a different address code.

2.2. To manually amend the billing and shipping addresses, click the Overwrite Address button beside the Address Code field to enable the fields in the Billing Address or Shipping Address sections; then, enter the desired address and contact information.

3.In the Tax Code field, enter a sales tax code that you want to apply to the taxable line items in the sales order. You may also click the List box button to select a different sales tax code from the drop-down list. To apply a sales tax to the line item, the line item must be taxable and a sales tax rate must be entered in this page. Access the Line Items Page in this function to verify that the Taxable checkbox is marked for each line item.

Notes:

•If you have provided a shipping address code in the Address Code field, the default sales tax code comes from the Address Code maintenance record; otherwise, the default value comes from the customer maintenance record.

•The Taxable checkbox is only accessible if the Allow Overwrite Tax Status option is activated in the inventory item record.

Payment / Bill / Ship Page

Payment / Bill / Ship Page

See Also