Accounts Receivable > Set Up AR Module Parameters > AR Module Setup

The ClickToPay Settings page allows you to set up and configure the parameters for seamless use of the ClickToPay feature. The settings defined in this page also affects sales order transactions that uses the ClickToPay features. ClickToPay uses REPAY's secure online customer payment portal.

Notes:

•REPAY supports four (4) currencies: USD (United Sales dollar), CAD (Canadian dollar), EUR (Euros), and GBP (Great Britain pounds). Be sure that the ClickToPay transactions use the correct currency codes that adhere to ISO 4217 standards set by the International Organization for Standardization. For example, CAD adheres to ISO 4217 but not CND for the Canadian dollar currency.

•You cannot amend a ClickToPay AR invoice if the amendment results in an invoice balance that is less than the payments made in REPAY/AccountMate.

•A Click Here To Pay Online button appears on a ClickToPay AR invoice and on a Customer Statement when at least one ClickToPay AR invoice is created for the customer.

To complete the parameters in setting up ClickToPay, perform the following:

1.In the Settings area, enter the required values in the fields below:

oAPI Key

Enter in this field the code provided by REPAY which is used to identify and authenticate your company as a merchant account.

oCompany ID

Enter in this field the identification number provided by REPAY for each company you registered. Each company set up in AccountMate Enterprise has a unique company ID.

2.Set up in the Pay Type section the Pay Code and its associated Bank # to be used for each payment type currently supported. These pay codes and bank accounts will be assigned to the downloaded payment data from the payment portal when these transactions are recorded in AccountMate Enterprise.

oPay Code

Enter in this field the pay code that you want to assign to each payment type when ClickToPay transactions are synced to AccountMate Enterprise.

Note: The ClickToPay feature supports American Express, Visa, MasterCard, Discover, and ACH payment types. You must enter in the Pay Code field a pay code assigned with either a credit card, ACH, or Other payment type.

oBank #

Enter in this field the depository bank account that you want to use for each payment type. Alternatively, you may click the drop-down list to select the bank number. The drop-down list only shows bank accounts that are active and the Use in Sales Order/Accounts Receivable checkbox is marked in their Bank Account Maintenance record.

Note: All Pay Code and Bank # fields must have a valid value and not empty; otherwise, you cannot proceed to save the ClickToPay settings.

oTest Connection

Click this button to verify that the API key and company ID are valid. This is a requirement before you can proceed with the ClickToPay setup. After clicking the Test Connection button, a message will be displayed informing you whether the connection test is successful or if it failed. Click the OK button to close the window.

Note: After clicking the OK button in the Connection test is successful pop-up window, the Enable Task Scheduler on this machine checkbox is automatically marked.

3.In the Payment Download Schedule area, set up the schedule for the transaction synchronization as follows:

oEnable Task Scheduler on this machine

If marked, this checkbox will activate and set up Microsoft's Task Scheduler on the machine currently accessed. This checkbox is automatically marked and disabled after clicking the Test Connection button and a connection is successful.

Notes:

•When activating the ClickToPay feature, be sure that you selected the "Run as Administrator" option when you launched AccountMate Enterprise. This ensures that scheduled ClickToPay tasks on the machine are successfully created and/or updated.

•The Task Scheduler for ClickToPay can only be enabled on one machine at a time. You must first disable the Task Scheduler on the current machine before you can enable it on another machine..

oTask Scheduler is run on

This read-only field shows information on the machine the Task Scheduler is currently enabled.

•In the Recurrence Pattern section, set up the parameters for the recurring download operation as follows:

oFrequency

Click the List box button and select the preferred frequency for syncing transactions (i.e. Daily, Weekly, or Monthly).

oNext Download Date

Enter in this field the next transaction synchronization date. Alternatively, you may click the Calendar button to select the date from the pop-up calendar. Default date is system date.

oLast Download Date

Leave this field empty to continue the synchronization process based on the set schedule. If you want to terminate the synchronization process, enter in this field the date for the very last transaction synchronization.

oRecurs every

Set the recurring cycle for the transaction synchronization in this field. Additional fields are displayed depending on the selected option in the Frequency field.

Enter in this field the number of days interval for each Daily transaction synchronization cycle.

Select the day(s) of the week for each Weekly transaction synchronization cycle.

Select the day of the month for Monthly transaction synchronization cycle.

oStart Time

Specify in this field a time of day that you want the transaction synchronization process to be performed. Enter a time using the 12-hr format.

oRepeat every

Specify in this field the number of minutes between each attempt to sync in case the synchronization is unsuccessful. Click the drop-down list to select.

oFor the duration of

Specify in this field how long you want the system to keep attempting to sync in case previous synchronization attempts are unsuccessful.

4.Review in the Summary area the transaction synchronization details. You may amend the synchronization details in their corresponding field as necessary.

5.The Last Successful Download (UTC): read-only field shows information on the latest time the synchronization based on the task scheduler was successfully executed.

6.Click the Run Now button to perform the transaction synchronization immediately. A successful transaction sync will update affected payment related records and generate the appropriate journal entries for the payments. This button is only enabled if the ClickToPay feature has been activated.

When setting up the ClickToPay feature for the first time and the Save button in AR Module Setup is clicked with no validation errors, a message will display asking for your confirmation to enable the ClickToPay feature. Click Yes to confirm; otherwise, click No. Clicking the Yes button will proceed to save the ClickToPay settings and create a schedule in Windows Task Scheduler.

Note: When ClickToPay setup is complete, you must restart the AccountMate Enterprise application for the new changes to take effect. All other workstations also needs to restart their AccountMate Enterprise application to start using the ClickToPay features. Any changes made to the ClickToPay setup will also require a restart for these changes to take effect.

ClickToPay Settings

ClickToPay Settings

See Also