Inventory Control > Set Up IC Module Parameters > IC Module Setup

The Information Page is automatically displayed when you access the Inventory Control (IC) Module Setup function. This page allows you to specify the general parameters to be used when recording IC transaction functions.

To complete the different parameters in this page, perform the following procedures:

1.In the Period-End Closing area, select the current period of the IC module. Click the List box button to choose the starting period for recording inventory transactions in this module. If you want to start at period 3 instead of period 1, choose Period 3 from the List box button. This field is automatically incremented by the system every time the user performs Period End Closing in the IC module.

Note: The Period-End Closing fields will be disabled and grayed out once setting is saved after the initial setup.

2.In the Decimal Places area specify the number of decimal places in the following fields:

oUnit Cost

Click the Spinner button to choose the number of decimal places (0 - 4) that you want to appear in the unit cost fields in the inventory item and transactions records.

oUnit Price

Click the Spinner button to choose the number of decimal places (0 - 4) that you want to appear in the unit price fields in the inventory item and transaction records.

For the Unit Cost and Unit Price, you cannot change the decimal place settings to a number lesser than the current decimal place setting. The system, however, will allow you to increase the decimal place setting. When you click the OK button to save your changes, a message will be displayed warning you that the unit cost and unit price decimal settings can no longer be decreased once it is saved. Click the Yes button to proceed; otherwise, select the No button.

3.In the Default Values for New Inventory Type area, perform the following:

oQuantity Decimal

Click the Spinner button to choose the number of decimal places (0-4) that you want to appear in the quantity fields of the inventory item and transaction records.

Notes: The number of decimal places you define for the Quantity field will be used as the default on inventory item records. You can change these values later in the specific records as necessary.

oCost Method

Set up the default cost method when creating new inventory type records by clicking the List box button of the Cost Method field that will be used in inventory valuation. You can choose between the Average, FIFO, LIFO, Lot Costing, Specific ID, and Standard methods; however, the LIFO method is unavailable when the Activate IFRS Features checkbox is marked in Company Setup.

4.In the Allow Non-Stock Items in area, mark any of the following checkboxes, whichever is applicable:

oInvoice/Sales Order/RMA Order

Mark this checkbox if you allow non-stock items to be included in the invoices, sales orders and RMA orders.

oPurchase Order/RTV Order

Mark this checkbox if you allow non-stock items to be included in the purchase orders and RTV orders.

oKit Component

Mark this checkbox if you allow non-stock items to be components of kit items.

oCheck Unit Cost

Mark this checkbox if you allow non-stock items to be included in RMA orders.

5.In the Item # Search in Transaction Functions area, select any of the following options:

oDisplay Items On-hand Quantity in Transaction's Warehouse

Choose this option if you want to display in the On-hand Qty column of the Item # Lookup screen the on-hand quantity in the selected warehouse for a particular inventory item.

oDisplay Item's On-hand Quantity in All Warehouses

Choose this option if you want to display in the On-hand Qty column of the Item # Lookup screen the total on-hand quantity in all warehouses where the selected inventory item is stored.

6.Mark the following checkboxes, if applicable:

oSuppress Inventory Settings Confirmation

Mark this checkbox if you allow non-stock items to be included in RTV orders.

oAllow Duplicate Serial #

Mark this checkbox to allow duplication of serial numbers for different units of an inventory item; otherwise, leave this checkbox unmarked.

oUse Barcode Scanner

Mark this checkbox to use a barcode scanner when you enter inventory item numbers into the system; otherwise, leave this checkbox unmarked.

oUpdate Quantity when Same Line Item Barcode Scanned Multiple Times

Mark this checkbox in order for AccountMate to update the same line item record rather than enter a new line item record when the same barcode is entered or scanned multiple times. This parameter applies to functions that allow users to enter the line items (e.g., applies to Create Purchase Order by Vendor but not to Receive Goods).

oShow Cost during Internal Stock Issuance

Mark this checkbox if you want to display the costs of the inventory items issued during internal stock issuances.

7.In the Module Activation section, mark the following checkboxes, if applicable:

oActivate Inventory Specification

Mark this checkbox if you want to activate the Inventory Specification module.

oActivate Lot Control

Mark this checkbox if you want to activate the Lot Control module

oActivate Kitting

Mark this checkbox if you want to activate the Kitting module.

8.In the Assign Serial # when Building Kit Items area, select the appropriate setting:

•Don't Assign

•Always Assign

•Option to Assign

9.In the Assign Lot # when Building Kit Items area, select the appropriate setting:

•Don't Assign

•Always Assign

•Option to Assign

10.In the Inventory Transfer Transaction Controls section, perform these steps:

10.1. In the Transfer Numbering area, select the appropriate setting

oAutomatic

Mark this checkbox if you want the system to automatically assign a control number for the next inventory transfer. This feature will also automatically update the value in the field by one (1) each time a transfer transaction is created.

oNext Transfer #

Enter in this field the default control number for the next inventory transfer. This number will automatically be incremented by one (1) each time a transfer transaction is created. You may reset the sequence of the transfer number by changing this value.

oUser Input (Numeric)

Mark this checkbox if you want to manually enter a numeric value as the transfer control number upon saving the transaction.

10.2. In the Transfer Inventory at area, specify the costing method that will be used when inventory item transfers are made between warehouses. Choose either of these options:

oActual Cost

If you choose this option, AccountMate will use the inventory item's actual cost as the target transfer cost. The inventory item's actual cost is based upon the cost method assigned to the inventory record. The cost methods are average, FIFO, LIFO, Lot Costing, Specific ID, Standard and Standard with Specific ID.

oStandard Cost

If you choose this option, AccountMate will use the inventory item's standard cost as the target transfer cost. Any difference in the actual cost (source transfer cost) and the standard cost (target transfer cost) will be considered a transfer cost variance. The standard cost is assigned in the Settings Page of Inventory Maintenance. If you select this option but have not assigned a standard cost in the inventory item record, AccountMate will use the actual cost as the target transfer cost.

10.3. In the Additional Transfer Cost Calculated by area, select the default type of transfer cost adjustment when performing warehouse inventory transfer and enter the value in the corresponding field of the option chosen:

oPercentage

Mark this option if you want the default additional transfer costs be in the form of a certain percentage of cost of the line item(s) to be transferred.

oFlat Amount

Mark this option if you want the default additional transfer costs to be expressed in fixed amount.

Q. I have discovered duplicate serial numbers for some units of a serialized inventory item. Why does the system allow this to occur?

A. This occurs because the Allow Duplicate Serial # checkbox in the IC Module Setup function is marked. Activating this feature triggers the system to allow duplication of serial numbers assigned to the units of a serialized inventory item.

Information Page

Information Page

See Also