Pricing Control > General Guidelines in PC Module Implementation

In addition to the standard pricing features available in the system, AccountMate Enterprise's Pricing Control module provides a lot more pricing options you can choose from. This module allows you to establish a variety of prices to an inventory item as follows:

•List price for standard items with different units of measurement, and currency combination

•Special price for each item's different unit-of-measurement and currency combination

•Customer contract price with a Start/End date

•Current customer price based on last sales order price or based on last invoice price

•Minimum price with minimum price type

•Multi-level price per item by currency, price type, customer price group, unit-of-measurement, and by quantity combination

•If the Inventory Specification (SP) module is activated and you have set up specifications for an inventory item; then, you can set up the list price, special price, and multi-level prices by item specification.

For more information about the different prices available and their corresponding hierarchy in the system, refer to the Pricing Hierarchy Explained section.

To implement the Pricing Control module, perform the following procedures:

1.To activate the module, access the Company Setup function from the System Administrator menu in the System Administrator module. In the Module Activation page, mark the Pricing Control checkbox; then, click Save.

2.You can set up the pricing options or features that are available in the Pricing Control module, as follows:

oCurrent Customer Price Based on Last SO/Invoice

This allows you to price your inventory items based on the last sales order or invoice price that you gave to a customer. It further allows you to set the number of days you want this price to be in effect.

oMinimum Price and Minimum Price Type

This feature allows you to set the minimum price you want the system to use as the floor price against the actual prices created for the inventory item in the sales quote, sales order, or invoices. You should not use prices lower than the minimum in sales quotes, sales orders and invoices; otherwise, you will not be able to save the transaction. You can set up the minimum price type in the Minimum Price area in the Pricing Page of the Inventory Maintenance function.

oList Price

This feature allows you to set the List Price of the inventory item. This will be the default value when you create invoices, sales orders and quotes if all of the other pricing options are deactivated or other price settings are not valid. You can specify the list price of the inventory item in the Pricing page of the Inventory Maintenance function.

oSpecial Price

This feature allows you to specify any special, short-term sales price that is to override the regular price of the inventory item. Define the values for this pricing feature in the Pricing page of the Inventory Maintenance by unit-of-measurement and/or item specification if the item is with specification. Activate a new line in the Special Price grid and enter the special price amount under the Special Price column and enter in the Start/End Date columns the period during which the system is to apply the special price. The system will apply the information you entered in these fields if the sales order or invoice for the special-priced inventory item falls within the effective dates (Start/End Date).

oMulti-Level Pricing

You can set different prices for each customer by means of assigning price groups to customers, by item specification, by unit-of-measurement, and by assigning prices for specific sales order quantities. You can set up unlimited levels of item prices in the Multi-Level Pricing page of the Inventory Maintenance function.

oCustomer Contract Price

This feature allows you to set up customer specific prices for items in your inventory record. This allows you to tailor prices to valued customers. To use this feature you must do the following:

•Set up customer inventory records and the corresponding contract prices in the Customer Inventory Maintenance function.

•Enable the Use Customer Item # for SO/Invoice Entry option in the Customer Maintenance function.