Accounts Payable > Payments to AP Invoices > Computer Check Payment > AP Payment Reports

The Payment Distribution Report function allows you to print or preview information about how much of a check amount is paid to a particular invoice or invoices. The report also has the capability to show the GL Account IDs affected by the payment transaction.

This report has the following uses:

•To review the invoices for which the checks are issued as payment

•To review the GL accounts to which the check payments are posted

To generate the Payment Distribution Report, follow these steps:

1.Access the Payment Distribution Report function from the Payment group under the Reports main menu in the Accounts Payable module.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking on the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Mark any or all of the following checkboxes for which you want to generate the report:

•Printed Checks

•Handwritten Checks

•Electronic Payments

•Credit Card Payments

•Non-check Payments

7.Mark any or all of the following checkboxes:

oShow PO #

Mark this checkbox if you want the report to show the purchase order numbers associated with the AP invoices (i.e., PO # entered during creation of the invoice in the AP Invoice Transaction function). This piece of information can help you verify that each AP invoice is supported with a valid purchase order.

oShow GL Distribution

Mark this checkbox to include on the report the relevant journal accounts posted when the payment was recorded in AccountMate.

8.Click the Preview or Print button to preview or print the report. In the Report Preview Page, you may click the Configure tab to return to the Report Configuration Page.

The Payment Distribution Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oBank #

AccountMate displays the Bank Profile when you click the Bank # in the report.

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

Payment Distribution Report

Payment Distribution Report

See Also