Accounts Payable > Authorizing Payments > Authorize Multiple Vendor Payments

The Authorize Multiple Vendor Payment function has mostly the same functionality as that in the Authorize Payment function; however, the main difference is that you can apply AP invoice payment for multiple vendors simultaneously. This function allows users to authorize payments for several vendors at one time which makes the process easier and more convenient.

The Authorize Multiple Vendor Payment function allows you to review and see invoice details such as invoice number, invoice date, and invoice amount for a particular transaction as you apply them for payment. If the vendor has open debit amounts, you can also authorize them as payment for certain AP invoices.

To authorize payments to multiple vendors, perform the following steps:

1.Access the Authorize Multiple Vendor Payments function under the Payment Authorization group from the Transactions menu in the Accounts Payable module. The Payment Details Page is automatically displayed when this function is accessed.

2.In the expanded Selection Criteria section, choose from the available filter options the conditions to filter transactions and information that you want to show on the screen. Click the List Box button beside each criteria and select either All or Range option. If you select the Range option, enter in the From/To fields the range of values that you want.

3.Mark the following checkboxes, as applicable:

oInclude invoices with apply amounts

Mark this checkbox if you want to display in the grid invoice transactions that were previously applied with payments but that no payments have been posted nor checks have been printed.

oAutomatically select open debits to apply

Mark this checkbox if you want that open debits displayed in the Open Debit Details page be automatically applied in full as payment for invoices.

oShow unpaid Prepayments

Mark this checkbox if you want to include prepayment transactions that are not yet paid.

4.Click the OK button to to proceed. You may click the Expand () button to hide the selection criteria area and allows more space for the Invoices grid below.

5.The transactions that meet the selection criteria you chose are then displayed in Authorize Payment section. For more details, see the Payment Details Page section.

6.To set the open debit amounts to be used as payment to vendor's invoices, click the Open Debit Details Page. For more details, see the Open Debit Details section.

7.When you are ready, click the Save button from the Transactions toolbar to save the authorization of payments to the invoices you select in the grid.

Authorize Multiple Vendor Payments

Authorize Multiple Vendor Payments

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