Accounts Payable > Payments to AP Invoices > Computer Check Payment

The Release On-Hold Check function allows you to release the checks that were set on-hold in the system. Activating either the Hold All Checks option in the Print AP Check function or the Hold This Check option in the Record Check Payment function places the checks on-hold in the system. Using the Release On-Hold Check function, you can update the list of the On-hold checks which will eventually help you in the bank reconciliation process.

Note: Releasing on-hold checks will not generate any journal entry in the system. The system updates your cash account at the time you print or post checks, even if the status has been set to on-hold.

To release checks that were put on hold, perform the following procedure:

1.Access the Release On-Hold Check function from the Transactions menu to display the Release On-Hold Check function tab. The Search screen is automatically displayed once this function is accessed.

2.Enter in the Search field the bank code from which the checks that were put on-hold were drawn. Alternatively, you may scroll up or down the grid to locate the bank code; then, double-click the bank code to select.

3.After the bank code is entered, AccountMate will display in the grid all checks held that were drawn from that bank account. Select the check(s) that you want to release by marking the checkbox in the first column. If you want to simultaneously release all on-hold checks, mark the checkbox in the first column's header.

4.Review the following fields on this page, as necessary:

oNo. of Checks Held

This field displays the number of checks that are held which is displayed in the grid. This value changes simultaneously with the marking or unmarking of the check box (es) in the first column.

oHold Amount

This field displays the total amount of the checks displayed in the grid. The system automatically updates this value as you change the on-hold status of checks.

oNo. of Checks Released

This field displays the number of checks that you released.

oReleased Amount

This field displays the total amount of the checks that are marked as released. The system automatically updates this value as you change the status of checks.

5.Click the Save button in the Transactions toolbar to release the on-hold checks and save your changes; otherwise, click Cancel.

Q. I have recorded handwritten check payments in AccountMate; however, they don’t show in the Check Register Report. Likewise, they do not appear when I access the Bank Reconciliation module to cancel the checks. How do I correct this problem?

A. Release the check by accessing the Release On-hold Check function from the Transactions menu of the Accounts Payable module. Mark the corresponding checkbox next to the check number of the on-hold check.

Release On-Hold Check

Release On-Hold Check

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