Accounts Payable > Payments to AP Invoices > Computer Check Payment

On instances when the printer jams and the checks were not printed on a range of check stock and you want to reprint those AP checks using the check numbers already recorded in AccountMate, you can use the Reprint AP Check function. This function allows you to reprint any AP check except if the check is included in a bank reconciliation, was voided, is a handwritten check or was issued outside of the AccountMate system, a direct deposit, or a used prepayment.

To use the Reprint AP Check function, perform the following steps:

1.Click the Reprint AP Check function from the Transactions main menu.

2.Enter in the Bank # field the bank code of the bank account against which the checks that you want to reprint will be drawn. Alternatively, you may click the adjacent List box button to see a list of all bank codes available. Scroll up or down to locate the bank code that you want to use; then, click the bank code to select.

Note: As soon as a bank code is entered in the Bank # field, the bank's name and currency code will be automatically displayed in the Bank Name and Currency fields, respectively.

3.In the Information area, choose between the following options:

oReprint AP Check

Choose this option if you want to reprint one or multiple consecutive checks. This option allows you to reprint AP checks but the reprinted checks retain the check number and check date of the previously printed checks. ield the check number that you want to reprint. Alternatively, click the List box button to search the check you want to reprint.

To reprint a check, perform the following:

a. In the Reprint AP Check #'s field, click the List box button to select from the list the AP check you wish to reprint. Alternatively, you may manually enter in this field the check number to you want reprinted.

Note: The Reprint AP Check #'s List box only displays previously printed AP checks drawn from the selected bank in the Bank # field. The list excludes handwritten, cleared, and voided checks; non-check payments; used to pay for prepayments and the prepayment's used amount is greater than 0; those that are only for direct deposits; and those for bank accounts that are different from the one specified in the Bank # field.

b. Accept or amend the default check number in the Starting AP Check # field. The default check number is the next computer check number specified in the bank account record. However, you can assign a different check number than the default provided that it is not yet assigned to a computer check, electronic payment, or non-voided handwritten check.

oReprint E-Payment Check

Choose this option if you want to reprint multiple consecutive checks. This option allows you to specify the check range to reprint.

To reprint e-payment check, perform the following:

a. Enter in the Reprint E-Payment Check #'s adjacent fields the starting and last check number in the check range to reprint. Alternatively, you may click the List box buttons to search the check numbers you want to reprint.

Note: The Reprint E-Payment Check #'s List box only displays previously printed AP checks drawn from the selected bank in the Bank # field. The list excludes handwritten, cleared, and voided checks; non-check payments; used to pay for prepayments and the prepayment's used amount is greater than 0; and those for bank accounts that are different from the one specified in the Bank # field.

b. Accept or amend the default check number in the Starting E-Payment Check # field. The default starting check number is the next computer check number specified in the bank account record. However, you can assign a different check number than the default provided that it is not yet assigned to a computer check, electronic payment, or non-voided handwritten check.

oReplace AP Check

Choose this option if you want to print a replacement check with a check number and check date that is different from that of the original check.

To print a replacement check, perform the following:

a. In the Replace AP Check field, click the List box button to select from the list the AP check you wish to print a replacement check. Alternatively, you may manually enter in this field the check number to you want replaced.

Note: The Replace AP Check List box only displays previously printed AP checks drawn from the selected bank in the Bank # field. The list excludes handwritten, cleared, and voided checks; non-check payments; checks used to pay for prepayments and the prepayment's used amount is greater than 0; checks that are only for direct deposits; and checks for bank accounts that are different from the one specified in the Bank # field.

b. Accept or amend the default replacement check number in the Replacement Check # field. The default replacement check number is the next computer check number specified in the bank account record. However, you can assign a different replacement check number than the default provided that it is not yet assigned to a computer check, electronic payment, or non-voided handwritten check.

c. Accept or amend the default date in the New Check Date field. The default date is the current AccountMate system date. The date entered in this field will be the check date of the replacement check.

d. Accept or amend in the Void Date field that date that you want the original check to be voided in the system.

4.When you are ready to print, click the Print button; then, select the printer or enter the printer settings in the Print window. Alternatively, you may also do an alignment test print by clicking the Alignment Test button. Printing an alignment test will help you make any necessary adjustment to ensure that the printed check is properly aligned on the check stock.

Note: If the check's void date is different from its original check date, a pop-up message box will display asking for your confirmation. To proceed, click Yes to confirm; otherwise, click No to change the void date.

5.Click the Close button to exit this function tab.

Reprint AP Check

Reprint AP Check

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