Accounts Payable > Other Reports on AP Transactions > Payable Management Reports

The AP Invoice Payment Report function allows you to print or preview information on payment transactions used to pay one or multiple invoices. The report shows the invoices/transactions for which the payment transaction is used for.

This report has the following uses:

•To review the invoices and transactions for which a certain payment is used for.

•To use as reference in monitoring vendor payment transactions.

To generate the AP Invoice Payment Report, follow these steps:

1.Access the AP Invoice Payment Report function from the Payable Management group in the Reports main menu.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking on the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

5.In the Report Configuration area,define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Select any of the following options for which you want to generate the report:

•All Payment Types

•Printed Checks Only

•Handwritten Checks Only

•Electronic Payments Only

•Credit Card Payments Only

•Non-check Payments Only

•Adjustments or Discounts Only

7.Mark any or all of the following checkboxes:

oShow Reference

Mark this checkbox to show in the report the invoice's reference information, if any.

oShow Discount

Mark this checkbox to show in the report the invoice discounts, if any.

oShow Adjustment

Mark this checkbox to show in the report adjustment amounts, if any.

oShow Multi-Currencies

Mark this checkbox if you want the report to display the transaction amounts in the vendor’s foreign currency. Note that this option will display only if the multi-currencies feature is activated in the system.

8.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The AP Invoice Payment Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

AP Invoice Payment Report

AP Invoice Payment Report

See Also