Accounts Payable > Other Reports on AP Transactions > Payable Management Reports

The AP Status Report function allows you to print or preview information about the AP invoices' current standing. The report also shows finance charge amount, applied open debit amount, committed discount amount, committed adjustment amount, and non-payment amount, if there are such charges to the invoice.

This report has the following uses:

•To review the current status of outstanding AP invoices in the system

•To use as reference in monitoring and facilitating payments to outstanding AP invoices

To generate the AP Status Report, follow these steps:

1.Access the AP Status Report function from the Payable Management group in the Reports main menu.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking on the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Select any of the following options for which you want to generate the report:

•Regular and Debit Invoices

•Regular Invoices Only

•Debit Invoices Only

7.Mark any or all of the checkboxes discussed below:

oOutstanding Invoices Only

Mark this checkbox if you want the report to display only outstanding invoices.

oShow Last Paid Date

Mark this checkbox if you want the report to display the date when you received the latest payment for the invoice.

8.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The AP Status Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

AP Status Report

AP Status Report

See Also