Master Records > Vendor Code > Set Up Vendor > Authorized Ref Accounts Page

The Authorized Ref Accounts page allows you to enter the GL Account IDs that will be assigned as authorized reference accounts. Authorized reference accounts are pre-defined GL Account IDs associated with the vendor and can be used to post AP invoices from the vendor.

When you enter a reference GL Account ID in the AP Invoice Transactions function, the system validates that GL Account ID against the authorized reference GL Account ID defined in the vendor record. The system does not validate the system-generated GL Account IDs such as cost variances, tax variances, open credit refunds, etc.

Note: The Authorized Ref Accounts page is enabled if the Use Authorized Reference Accounts Only checkbox in the Settings page of the Vendor Maintenance is marked.

To enter values in the Authorized Ref Accounts page:

1.Accept or amend the GL Account ID(s) in the grid. The default value comes from the General Expense field in the GL Account Selection Maintenance and the GL Account ID field of the Bank Account Maintenance functions.

2.To add a line in the grid, click the Append row to end in the grid toolbar. Alternatively, you may click the Insert row before current buttons to insert a new line above the currently highlighter line in the grid.

3.In the blank grid line, enter the GL Account ID you want to designate as authorized reference account. Click the List box button to display a list of available GL Account IDs; then, click the GL Account ID to select. Once a GL account ID is selected, its corresponding description is displayed in the adjacent Account Description column.

Note: The GL Account IDs entered in the grid will be the only ones that will be available for use as reference accounts when posting an AP invoice for this particular vendor. The GL Account IDs you entered in the grid of the GL Accounts page will automatically become an authorized reference account and added in this grid.

4.To delete an entry in the grid, highlight the GL Account ID grid line; then, click the Delete button in the grid toolbar.

Authorized Ref Accounts Page

Authorized Ref Accounts Page

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