Accounts Payable > Payments to AP Invoices > Computer Check Payment > Process AP Payment

If you marked the Process E-Payment checkbox in the Select Payments page and there are invoices for vendors that are set up for direct deposit, the fields in the Generate E-Payments page becomes enabled. This page allows you to process electronic payment checks.

To process electronic payments, perform the following steps:

1.Accept or amend in the Starting E-Payment Check # field the starting check number for the direct deposit checks you want to process. The default value in this field comes from the Next E-Payment Check # field in the Bank Account Maintenance record.

2.Enter in the Check Date field the date that you want to be printed in the e-payment checks. The default date is the system date. To select a different date, you may manually enter the date or click the Calendar Lookup button.

You may click the Fiscal Period Table Lookup button to display the Fiscal Period Table Lookup pop-up window to view whether the date selected belongs to a period that is restricted. Click the X button to close the window.

3.Review the information in the No. of Checks and Total Check Amount fields. The values in these fields must reflect the total count and total amount of the direct deposit checks selected for printing, respectively.

4.Enter in the Description field a short description that will be displayed in the Reconcile Bank Account function for this transaction. You must enter a value in this field; otherwise, you cannot proceed.

5.Click the Alignment Test button to print for alignment testing purposes only. AccountMate treats "alignment test” checks as voided checks. If your printer requires that an additional check (above the alignment test check) be used for the printer tractor mechanism, that additional check should be clearly marked “void” on its face, and should be recorded as void in the Accounts Payable system. Repeat the alignment test procedure until your checks are properly positioned. When your checks are properly aligned, indicate that you are ready to proceed.

6.Click the Print button to proceed with the printing.

Note: If the e-payment check date is past one of the selected invoices' discount date, a message will display if you want to continue. Click Yes to proceed; otherwise, click No.

7.After clicking the Print button, Microsoft's Print window is displayed.

7.1. In Microsoft's Print window, select the printer from which you want to print the checks.

7.2. Click the OK button to confirm printing of checks.

Note: A message window will display informing you that the transmission file was created and shows the name and location of the file. Click the OK button to proceed.

8.Review each of the physical printed check to assess whether reprinting is necessary. Once checks are printed from the system, the button label is changed to Reprint.

To reprint checks, enter in the Reprint E-Payment Check #'s fields the starting and end check numbers; then, click the Reprint button.

9.Clicking the Next button will display the Summary Page. You may click the Cancel or Close buttons to cancel the transaction or close the window without saving the transaction.

Generate E-Payments

Generate E-Payments

See Also