Accounts Receivable > AR Transaction Journal Entries Report

The AR Transaction Journal Entries function allows you to review transactions entered in the Accounts Receivable module which will be transferred to the General Ledger during the Post Data to GL function or the Period-End Closing function. The AR Transaction Journal Entries Report function provides an essential audit trail for data transferred to the AccountMate Enterprise General Ledger module.

This report has the following uses:

•To verify the system-generated entries after a transaction is recorded in the Accounts Receivable module.

•To determine the cause of an out-of-balance situation during period-end closing or post data to the General Ledger

To generate the AR Transaction Journal Entries Report, perform the following procedures:

1.Access the AR Transaction Journal Entries Report function from the Reports group under the Reports menu in the Accounts Receivable module.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking the List box button next to the Sort By field. Select any of the following options:

•Customer #

•GL Account ID

•Posting Period + GL Account ID

•Transaction Date

•Fund + GL Account ID

Note: The 'Fund + GL Account ID' sorting option is available only if the company is set as a non-profit organization (Fund Accounting). Selecting this sorting option will enable the 'Fund ID' filter range option in the Filters area.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

5.In the Report Configuration area, define the preferred report filters. You may mark the Individual Customer checkbox if you want to generate the report for a single customer record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Mark any or all of the following checkboxes, if applicable:

oInclude Unposted Entries

Mark this checkbox if you want to show in the report journal entries not yet posted to the General Ledger.

oInclude Temporarily Posted Entries

Mark this checkbox if you want to include in the report journal entries that are posted to the General Ledger using the Post Data to GL function.

oInclude Permanently Posted Entries

Mark this checkbox if you want to include in the report journal entries that were posted to the General Ledger using the Period-end Closing function.

7.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The AR Transaction Journal Entries function also provides you with the flexibility to perform the following:

•Set up user-defined report macro

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Include time and printed by information

•Drill-down on certain fields in the report:

oGL Account ID

AccountMate displays the Account Profile when you double-click the GL Account ID in the report.

oCustomer #

AccountMate displays the Customer Profile when you double-click the Customer number in the report.

oInvoice #

AccountMate displays the Invoice document when you double-click the invoice number in the report.