Master Records > Pay Code

Pay codes define the manner by which you will invoice customers or by which you will pay vendors. The following are the system features for pay codes:

•Various options for assigning a pay type such as Cash, Check, Debit/Credit Card, C.O.D., Terms, ACH or Other for each pay code.

•Unlimited pay codes of each type.

•For “Terms” type pay codes, calculate discount and due dates based on the invoice date or from a due date table.

•Define the modules in which each pay code will be used.

•For cash sales transactions, you can set a pay code to apply payment automatically.

•Set up a pay code that will allow a transaction to be eligible for finance charges.

In creating sales order and customer invoices, the default pay code is the pay code set up in the maintenance record of the customer for whom you create the sales order or invoice. For purchase orders and vendor invoices, the default pay code is the pay code set up in the maintenance record of the vendor.

Notes:

•When creating transactions in the applicable modules, you can only enter a pay code set up to be used in those modules; otherwise the system will provide a message and will not allow you to save the transaction.

•You can update the pay code information anytime, as necessary. Modification of a pay code using the Pay Code Maintenance function affects all customers, vendors, invoices, sales orders and purchase orders to which the pay code is applied after the change; however, it will not affect existing transactions for that customer or vendor.

Pay Code

Pay Code

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