Master Records > Labor > Set Up Labor Record

In AccountMate Enterprise, you must set up a record for the labor resources that you will use in the manufacture of master items. This record is used to represent persons/employees who will be working to manufacture the items in a work order. If you use a particular labor resource for different types of inventory items with different work shift, rate type and/or pay rate, you must create a different labor resource record for each manufactured inventory item for proper monitoring and costing of the labor component’s usage.

Note: Various drillable fields are available in this function screen. When you click any drillable fields in this function, the corresponding Maintenance window is automatically displayed. For more information about these drillable fields, refer to the Understanding AccountMate Symbols section.

To set up a labor record, perform the following steps:

1.Access the Labor function from the General Maintenance group in the Maintenance menu of the Manufacturing module. Click the New button to create a new labor record.

Note: If the Labor Maintenance function is accessed for the very first time and there are no existing labor codes, the General Information screen is automatically displayed; otherwise, the Search screen is displayed.

2.Enter in the Labor # field the number of the labor usage record you want to create. This is normally used to represent the employee that this labor record represents.

3.Enter in the Last Name and First Name fields the person or employee's family and first name, respectively.

Note: You must enter a value in the Last Name and First Name fields; otherwise, the system will prompt you with an error message and will not allow you to save this record.

4.Click the List box button next to the Status field; then, select either Active or Inactive options. You cannot record work-in-process or finished job for work orders that entail usage of a labor resource that is inactive.

Be careful when changing a labor record’s status from Active to Inactive, as the change will affect both open and new work orders.

5.Enter in the Work Shift field the code for the shift during which the labor usage takes place. For labor resources that can operate 24 hours a day, you must set up a work shift code that designates full-time operation.

6.Click the List box button next to the Rate Type field and select either Per Hour or Per Piece options.

7.Enter in the Pay Rate field the employee's pay based on the option chosen in the rate type field. This represents the cost of the labor resource either for one hour or per piece.

8.Accept the default system date or enter in the Effective Date field the date when the Pay Rate is in effect.

9.Accept the default value or enter in the Labor Clearing field the general ledger account to which you want the system to post labor usage transactions related to this labor record. The default GL Account ID comes from the Labor Clearing field in the GL Accounts Selection of the MA Module Setup function.

Note: The system will not allow you to save this record if you have not entered a value in the Labor Clearing field.

10.In the Authorized Work Centers grid, enter the work area(s) wherein the labor resource is assigned. Perform the steps below:

10.1. Click the Append row to end button in the grid toolbar to activate a new line in the grid. For subsequent entries, you may click the Append row to end button or the Insert row before current button to insert a blank line below or above the currently selected line, respectively.

10.2. Click the list box button beside the Work Center field; then, select from the list the appropriate work center. Once a work center is selected, its corresponding description and Warehouse code will display in the appropriate fields.

10.3. To delete a line in the grid, select the line that you want to delete; then, click the Delete button in the grid toolbar.

Note: You can leave the authorized work center grid blank to signify that the labor resource can work in different work centers.

11.The Pay Rate History grid shows the labor resource's previous pay rates, rate type and its corresponding effective date. The information shown in this grid is for reference use only.

12.When you are ready, click the Save button in the function toolbar to save the labor record; otherwise, click Cancel.

Set Up Labor Record

Set Up Labor Record

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