Accounts Payable > Payments to AP Invoices > Credit Card Payment > Record Credit Card Transaction

The Payment Details Page allows you to select the AP invoices or prepayment transactions for which you are recording this credit card transaction and enter details of the charge transaction such as the charge amount as well as any applicable invoice discounts and adjustments.

Note: The Payment Details Page is enabled and accessible only if the Used to pay other vendor's invoices checkbox is marked in the Information Page.

To enter details of the credit card transaction, perform the steps below:

1.Enter in the Vendor # field the vendor code for whose AP invoice (s) you want to record payment by the charge transaction. Alternatively, you may click the List box button to display the available vendor records; then, click the vendor code to select.

2.The Charge Amount read-only field shows the total amount that is charged to the credit card account.

3.The Paid Amount read-only field shows the total of the invoice (s) and prepayment paid amounts.

4.The Total Open Debit read-only field shows the vendor's total available open debit amount. The value in this field is the same as the total amount under the Open Debit column in the Open Debit Details Page.

5.The Apply Debit button adjacent to the Total Open Debit field is enabled only if the selected vendor's total open debits is greater than zero. Clicking this button will automatically display the Open Debit Details Page where you can select the open debit amount to use as payment for the selected AP invoices.

6.The Unapplied Open Debit field displays for your reference the vendor's authorized open debit use amount. As open debits are applied to the invoices in the grid, the field shows the remaining unapplied amount.

7.Select from the Invoices grid the invoice(s) that you want to apply payments. For each invoice selected, enter the corresponding amounts in the following columns:

•Paid Amount

•Apply Discount

•Apply Adjustment

•Apply Open Debit

Notes:

•If you are posting payments to foreign vendors, the sum of the values in the grid will be shown in both the vendor’s currency and home currency.

•The sum of the amounts in the Apply Discount field in the grid and Committed Disc field in the invoice details grid cannot exceed the amount in the Suggested Discount field.

•The remaining invoice balance after posting payments is displayed under the Unapply Balance column.

•Be sure that the negative amounts applied, do not exceed the positive amounts because AccountMate does not allow posting of negative checks in the Record Check Payment function.

8.Click the Apply All button to automatically populate the Paid Amount column with the full balance amount for all invoices in the grid. Click the Un-apply All button to reset to zero all the values entered in the Paid Amount, Apply Discount, Apply Adjustment, and Apply Open Debit columns.

Alternatively, you may also click the Auto-apply to selected record button to populate the Paid Amount field of the highlighted invoice in the grid with the invoice's full balance amount. Click the Un-apply to selected record button to reset the value to zero.

9.You may click the Show/Hide button to display/hide the invoice details in the grid. Review the following fields in the details tab, as necessary:

oFinance Charge

This field shows the total amount of finance charges previously posted for this AP invoice. Posting finance charge in the Post Finance Charge function increases the original balance of your invoice. Note that this amount is unaffected by any amounts applied or paid.

oPaid Amount

This includes all the check and non-check payments you made to the invoice.

oCommitted Adjustment

This field displays the amount of adjustments previously applied that have already been included when printing AP checks or recording check payments.

oCommitted Discount

This field displays the amount of discounts previously applied that have already been included on the check payments previously made to the invoice.

Note: If you are posting payments to foreign vendors, the values in the fields discussed above will be shown in the vendor’s currency code and the applicable currency code will be displayed next to each field.

10.In the Prepayments grid, select the prepayment(s) that you want to post payment. You may click the Apply All button to automatically populate the Paid Amount field for all prepayments in the grid; otherwise, enter in the Paid Amount field the amount that is paid for each prepayment. Click the Unapply All to reset to zero the values under the Paid Amount column.

Note: The Paid Amount cannot exceed the prepayment's authorized balance.

Payment Details Page

Payment Details Page

See Also