Accounts Payable > Payments to AP Invoices > Credit Card Payment > Record Credit Card Transaction

The Information Page allows you to enter pertinent information about the credit card payment transaction and tell the system whether it is used to pay invoices from other vendors or not. It also allows you to set authorized payments in the same function.

Perform the following procedures in this page:

1.Accept or amend the default value in the Net Days field.

2.Accept or amend the dates in the following fields:

oCharge Date

Accept or amend in this field the default date for the charge transaction. The default charge date is the current AccountMate system date.

oPost Date

Post date is the date you want the system to post the credit card invoice to the General Ledger. The default post date may be based on the Invoice Date or System Date depending upon the option chosen in the Invoice Post Date Based On area of the AP Module Setup function.

oDue Date

Accept or amend in this field the date this charge transaction is due. It is calculated as Charge Date + Net Days.

3.The Currency read-only field shows the credit card vendor's home currency.

4.Enter in the Charge Amount field the amount you want to charge to the credit card vendor's account. If the charge transaction is used to pay other vendor's invoices, this becomes a read-only field which shows the total applied amount for AP invoices and prepayments. It is updated once paid amounts are entered in the invoices and prepayments displayed in the Payment Details Page.

5.The Paid Amount read-only field shows the total charge amount.

Note: If the credit card vendor and the vendor for whom the charge transaction is used as payment are using the same currency, the Charge Amount and Paid Amount fields show the same values. If using foreign currency, the Paid Amount is in the vendor's currency while the Charge Amount is in the credit card vendor's currency, in which case you may enter a new currency exchange rate or Charge Amount.

6.Enter the appropriate values in the following fields:

oReference

Enter in this field any reference for this transaction such as "Office supplies," "Shipping Services," etc. A reference can be used as a keyword by which you sort the charge invoice records. The default value in this field comes from the Reference field in the Vendor Maintenance record for the credit card vendor selected.

oDescription

Enter in this field any description for the charge transaction. You may enter "Computer purchase" in this field.

7.You may amend the charge transaction's pay class code in the Pay Class field. Pay Class denotes the urgency of payments you set for each transaction.

8.Accept or amend the default bank code in the Bank # field. The information in this field denotes the bank where you maintain the credit card account.

9.Mark the Used to pay other vendor's invoices checkbox if the charge transaction is used as payment to your suppliers or other vendors. Marking this checkbox will activate the Payment Details Page where you can select the individual AP invoices or prepayments for which to apply the payment. Leave the checkbox unmarked if the charge transaction is not used to pay for other vendor's invoices and prepayments.

10.Mark the Hold checkbox if you want to put the charge transaction to on-hold status. Marking this checkbox means that the credit card transaction will not be eligible for payment until it is released from its on-hold status.

11.The Authorize Payment area is enabled if the Used to pay other vendor's invoices checkbox is not marked. This area gives you the capability to quickly authorize payment for this credit card transaction in the same function. Alternatively, you may access the Authorize Payment function to set the authorized amount for payment for this charge transaction. Perform the following steps in the Authorize Payment area:

11.1. Enter in the Apply Payment field the amount you authorize for payment from this charge transaction.

Note: If the credit card vendor is in a foreign currency, the Apply Payment field is shown in the credit card vendor's currency.

11.2. Enter in the Apply Adjustment field the adjustment amount that you want to apply for this charge transaction, if applicable.

Information Page

Information Page

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