Purchase Order > Blanket Purchase Order > Release Blanket Purchase Order

The Line Items page allows you to enter inventory quantities to be released in a blanket purchase order. You may also enter in this tab the freight charges applicable to the purchase order transaction.

Perform the following procedures in this tab, if necessary:

1.Enter in the Release Qty column the quantity of the inventory items that you want to release. You may click the Release All button in the grid toolbar to release all open quantities shown in the Unreleased Qty column. The quantity that you release should not be greater than the unreleased quantity in the blanket purchase order.

2.You may click the Show () button beside the Item # field to display the item Details and Tax Amount nested tabs.

2.1. Review, accept or amend the values in the following fields of the Details tab:

oRequest Date

This is the date when you expect the goods to be received from the vendor once this blanket purchase order is released and converted into a purchase order. The default date is the date entered during the blanket purchase order creation.

oReference Account

Accept or amend the default GL account ID to which the PO line item transaction will be posted. The default GL Account ID shown in this field is either the Inventory (Stock) GL Account ID set up in the inventory item record for the selected warehouse for stock items or the GL Account ID for Inventory (Non-Stock) for non-stock items. This field is accessible only if the vendor is set to use the AP/PO Matching feature and that the user is granted the necessary access rights to view and/or edit the settings in GL Account Selection.

2.2. The Tax Amount tab shows the tax code details and the system calculated tax amounts based on the specified tax code. Review the tax-related information in this tab.

3.Enter the freight charge directly in the Freight field or click the Overwrite Freight button to display the Overwrite Freight window where you can enter the item weight or freight code to apply the appropriate freight charge.

4.Review the information in the fields discussed below. The system calculates the values in these fields as you release line items in the grid:

oSubtotal

This is the sum of the extended purchase cost (released quantity multiplied by per unit cost) that the system calculates for all the line items in the blanket purchase order.

oDiscount

This the sum of the purchase discounts for all released line items in the blanket purchase order. The system-calculated discount is based upon the item’s discount rate in the Line Items grid.

oPurchase Tax

This is the computed amount of tax for the released line items in the blanket purchase order.

oTotal

This is the calculated total amount of the released line items in the blanket purchase order and is the sum of the extended cost, less the discount, plus the freight and purchase taxes.

Q. I encountered the error “The Blanket PO has expired” when releasing a blanket purchase order. How do I resolve this?

A. Verify if the date entered in the Valid Until field of the Release Blanket Purchase Order function window is not earlier than the date entered in the Order Date field.

Line Items Page

Line Items Page

See Also