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<< Click to Display Table of Contents >> Create Journal Entries |
  
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<< Click to Display Table of Contents >> Create Journal Entries |
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The journal entries in AccountMate are recorded by batch. To create journal entries in a batch, perform the following steps:
1.Access the Journal Batch Entry function from the Transactions tab.
Various fields and buttons are available in this function. When you click any drillable field, AccountMate automatically displays the corresponding Maintenance function.
2.Set up the general information for this batch by selecting and entering values on the following fields:
oDescription
Enter in this field a general description for the journal batch entry. |
oDate Entered
This read-only field displays the date when you created this journal entry batch. This date does not affect the posting period of the journal batch entry in AccountMate. The default create date is the current system date. |
oEntered By
This read-only field displays the username of the user who created this journal batch entry. |
oCurrency Code
Click the List box button in this field and select the currency code that will be used in this journal batch entry; then, enter in the second field the exchange rate of the selected currency for the particular day when the journal batch entry is created.
Alternatively, you may click the Ellipsis button beside the second field to display the Currency Exchange window where you can select the exchange rate set up in the Currency Exchange Maintenance function that you want to use for this journal entry batch. |
oControl Totals
Enter in the Amounts and Group Count fields the total debit amount and the total number of groups for the journal entry batch that you are creating. Entering the appropriate values in these fields will ensure that the detail amounts are entered correctly, especially when the journal entry batch contains several journal entries or more than a few detail lines. AccountMate will compare the values in the Entry Totals fields with the values in the Control Totals fields when you try to save the batch. If the values do not match, you will receive a message that the control total does not match the entry total. You can continue to save the batch by clicking the Yes button or proceed to review and adjust your entries by choosing the No button. |
3.Accept the default value in the Group No. field.
4.Set up the general information for the journal entries to be created under this group by entering values on the following fields:
oDescription
Enter in this field a brief description for the journal entry batch group. The description you enter in this field may show the purpose or the nature of the transaction for each journal entry. |
oReference
Enter in this field the default reference for the journal entry batch group. The reference may contain the number of source documents for this transaction to establish audit trail. |
oTransaction Date
Enter in this field the posting date of the journal entry transaction. The date can be in any open period of the past, current or future fiscal year. The default is the current system date but you can change the date directly in this field. |
oReversing Date
If you want AccountMate to automatically reverse this journal entry in a later period, indicate in this field the date the reversing journal entry will be posted. The reversing date can be in any period of the current or future fiscal year, provided the particular period is not restricted and it is in a later period than the date in the Transaction Date field. |
5.To add and amend the journal entries in a journal entry batch group, access the Details tab. Refer to the Details Tab section for a detailed discussion on the recording and updating of journal entries in this tab.
6.To enter, edit and review a full, narrative description about the journal entry batch group, access the Remarks tab. Refer to the Remarks Tab section for a detailed discussion on recording any notes that you may want to include in the batch.
7.If you want to add another journal entry group, click on the Create New Group button; then, set up the journal entries and remarks for the newly created journal entry group.
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8.To save the batch click the Save button in the Transactions toolbar. AccountMate will then display the Create Batch window. Refer to the Complete the Batch section for the detailed steps on saving the journal entry batch.
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