<< Click to Display Table of Contents >> Navigation:  Purchase Order > Purchase Orders and Quotes > Print Purchase Order

 

A purchase order document is given to your product suppliers or sellers showing the details of the types, quantities and prices for products or services you intend to purchase.

 

The Print Purchase Order report function allows you to print purchase order documents which you can send to your vendors. This document also shows the discounts given by the seller as well as the agreed payment terms, and other associated terms and conditions of the transaction. In addition, you can also configure the system to set up and print a signature line in your purchase order documents.

 

 

 

 

To print Purchase Orders, follow these steps:

 

1.Access the Print Purchase Order function from the Documents group in the Reports main menu of the Purchase Order module.

 

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

 

3.Select the report sorting option by clicking the List box button next to the Sort By field. Choose from the following options:

 

•PO #

•SO #

•Vendor #

 

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

 

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, mark the Individual checkbox if you want to generate the report for a single purchase order, sales order or vendor, and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

 

6.Mark any or all of the following checkboxes, as applicable:

 

oShow Total Tax Amount Only

 

oSuppress Background Color

 

7.Select one of the following options:

 

•Printed and Unprinted Purchase Orders

•All Unprinted Purchase Orders

•All Printed Purchase Orders

 

8.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

 

 

 

The Print Purchase Order function also provides you with flexibility to perform the following:

 

•Set up user-defined sort option

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Include time and printed by information

•Drill-down on this field in the report:

oVendor #

 

 

 

 

 

See Also

Create Purchase Order/Purchase Quote

Print Purchase Quote

Cancel Received Goods

Purchase Order Reports

 

 

 

 

 

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