Purchase Order > Receive Goods

The Line Items page allows you to enter the inventory items' quantities received for the selected purchase order. You may also enter or amend the freight charges applicable for this purchase order receipt transaction.

Perform the following procedures in the Line Items page, if necessary:

1.In the Line Items grid, enter the quantity to be received in the Receive Quantity column. Alternatively, you may click the Receive All button in the grid toolbar if you want to record all the backorder quantities in the purchase order as received. If the received items are going to be stored in more than one bin, double-click on the Receive Quantity column to display the Bins nested tab where you can specify the number of units to be received and stored in each bin.

Alternatively, you may automatically update the received quantity using barcode IDs. To do this, activate the Use Barcode Scanner feature in IC Module Setup to enable the Barcode field above the grid. You can either manually enter the barcode ID in the Barcode field or use a barcode scanner to scan the barcode ID to update the received quantity.

If the received quantity is more than the backordered quantity, you may manually enter the actual number of units in the Receive Quantity field. A message will pop-up for you to confirm that there is an over-receipt. Click Ok to proceed.

Note: The Bins tab is accessible only if the Inventory Control module is activated and that the selected line item is a stock item.

2.You may amend the values in the following fields in the grid:

oBin

This field displays the bin where the inventory items are to be received. You may click the List box button to select a bin from a list. If the item's Master Bin option was selected in the Default Receiving Bin area, the default value in the Bin field is the bin set up as a receiving bin and assigned with the lowest sequence number based on the sequence of bins defined in the Bin tab in the Warehouse page of the inventory maintenance record. Otherwise, the default value in the Bin field is the bin specified in the Specific Rec. Bin field.

If you enter in the Bin tab received quantities in more than one bin, the Bin field will be inaccessible and will display the value "Multiple."

oUnit Cost

This is the unit cost for the received inventory items. The default value comes from the purchase order record.

oDiscount %

This is the discount rate availed from the vendor for this receipt transaction. The default value comes from the purchase order record.

3.Mark the Cancel Backorder Quantity checkbox if you wish to cancel all the PO backorder quantities upon saving the receive goods transaction.

Note: The Cancel All B.O. Quantity checkbox is accessible only if the Option to Cancel option was selected in the Cancel Backorder Quantity during Receive Goods section in the Information page of the PO Module Setup function.

4.If applicable, mark the Assign Serial #/Lot # checkbox; after you click the Save button, the Assign Serial # by PO or the Assign Lot # by PO function screen appears allowing you to assign serial/lot numbers to the inventory items recently recorded as received.

If you chose to unmark the Assign Serial #/Lot # checkbox and clicked the Save button, a message appears requesting confirmation whether you want to continue saving the received goods information without assigning serial/lot numbers. Click OK to confirm; otherwise, click Cancel.

Note: If you chose not to assign serial/lot numbers during the receipt of goods, you may do it later using the Assign Serial # by PO or Assign Lot # by PO function in the Inventory Control module.

Q. If I receive a purchase order containing multiple inventory line items with the same item numbers but different unit costs, what will be the unit cost shown in the Last Received Cost field in the inventory item record?

A. The Last Received Cost field will show the unit cost of the last line item entered in the purchase order..

Line Items Page

Line Items Page

See Also