Accounts Payable > Payments to AP Invoices

The Void Applied Adjustment function allows users to void any adjustment amounts applied to an AP invoice. This function also allows users to void any discounts applied to an AP invoice.

To void application of invoice adjustments or discounts, perform the following:

1.Access the Void Applied Adjustment function from the Transactions toolbar. This will display the Void Applied Adjustment function screen.

2.Enter in the Vendor # field the vendor code for whose invoice(s) the adjustment or discount was applied. Alternatively, you may click the Lookup button to display a list of vendors; then, click the vendor code to select.

3.In the Invoice # field, enter the invoice number for which the application of adjustment or discount you want to void. Alternatively, click the List box button to display a list of vendor's invoices for which adjustment or discount amounts where applied; then, click the invoice transaction from the list to select.

Note: Once a valid invoice # is entered, the information such as invoice date, invoice amount and committed adjustment is displayed in the Invoice Details section.

4.In the Applied Adjustment Details grid, the adjustments and/or discounts applied to the selected invoice is displayed in the grid. If there are two or more adjustment or discount applied to the selected invoice, these will also be displayed individually in the grid.

5.Mark the checkbox that corresponds to the adjustment or discount in the grid that you want to void. Alternatively, you may mark the checkbox in the Applied Discount or Applied Adjustment column header if you want to select all checkboxes in the column. Unmark the corresponding checkbox if you want to deselect the adjustment or discount.

Note: The Void button in the Transaction toolbar is enabled only if at least one checkbox is marked in the grid.

6.When you are ready to proceed, click the Void button from the Transactions toolbar.

Notes:

•The Void Date dialog box will be displayed if the Void Date entered is different from the transaction's applied date. Click the Yes button to continue; otherwise, click No to make any necessary changes.

•A pop-up window will display asking for your confirmation to void application of adjustments or discounts for the selected AP invoice. Click Yes to confirm; otherwise, click No.

•When you void application of adjustments or discounts, the invoice balance is increased by the amount of the voided adjustment or discount.