Accounts Payable > Payments to AP Invoices

To void application of open debits, perform the following:

1.Access the Void Applied Open Debit function from the Transactions toolbar. This will display the Void Applied Open Debit function screen.

2.Enter in the Vendor # field the vendor code for whose invoice (s) the open debit was applied as payment. Alternatively, you may click the Lookup button to display a list of available vendors; then, click the vendor code to select.

3.In the Invoice # field, enter the invoice number for which the application of open debit you want to void. Alternatively, click the List box button to display a list of all invoice transactions for which vendor's open debits where applied as payment; then, click the invoice transaction from the list to select.

Note: Once a valid invoice # is entered, the information such as invoice date, invoice amount and invoice balance is displayed in the Invoice Details section.

4.In the Applied Debit Details section, the open debit transaction applied to the selected invoice is displayed in the grid. If there are two or more open debit transactions applied to the selected invoice, these will also be displayed individually in the grid.

5.Mark the corresponding checkbox of the open debit transaction in the grid that you want to void. Alternatively, you may mark the checkbox in the first column's header if you want to select all transactions in the grid. Unmark the corresponding checkbox if you want to deselect the open debit transaction.

Note: The Void button in the Transaction toolbar is enabled only if at least one checkbox is marked in the grid.

6.When you are ready to proceed, click the Void button from the Transactions toolbar.

Notes:

•The Void Date dialog box will be displayed if the Void Date entered is different from the transaction's applied date. Click the Yes button to continue; otherwise, click No to make any necessary changes.

•A pop-up window will display asking for your confirmation to void application of the selected open debits. Click Yes to confirm; otherwise, click No.

•When you void application of an open debit, the invoice (s) paid by the open debit will become outstanding.

Void Applied Debit

Void Applied Debit