Accounts Payable > Payments to AP Invoices

To void a prepayment, perform the following:

1.Access the Void Prepayment function from the Transactions toolbar. This will display the Void Prepayment function screen.

2.Enter in the Vendor # field the vendor code for whom the prepayment was issued to. Alternatively, you may click the Lookup button to display a list of vendors; then, click the vendor code to select.

3.In the Transaction # field, enter the prepayment transaction number you want to void. Alternatively, click the List box button to display a list of unapplied prepayment transactions; then, click the transaction from the list to select.

Note: Prepayments must be unapplied before they can be voided; which means the prepayment is not used as payment for an invoice. You must first void the application of the prepayment to pay an invoice before you can proceed to void the prepayment.

4.Accept or amend the default void date in the Void Date field. The default date is the current system date.

Note: The Void button in the Transaction toolbar is enabled as soon as a transaction # is entered in the Transaction # field.

5.When you are ready to proceed, click the Void button from the Transactions toolbar.

Notes:

•The Void Date dialog box will be displayed if the Void Date entered is different from the prepayment's transaction date. Click the Yes button to continue; otherwise, click No to make any necessary changes.

•A pop-up window will display asking for your confirmation to void the prepayment transaction. Click Yes to confirm; otherwise, click No.