Master Records > Signature Code

A Signature Code is a record which you can use to specify the signature file that will be used when printing checks on blank check stock for a specific bank account. The Signature Maintenance function allows you to set up, maintain and delete signature records for use in printing Accounts Payable and/or Payroll checks. You can access the Signature Maintenance function by accessing the signature button in the Maintenance menu or by clicking the underlined Signature field label in the Custom Check page of the Bank Account Maintenance function.

To create a signature record, perform the steps below:

1.Access the Signature Maintenance function from the Bank group in the Maintenance menu of the Accounts Payable module. You may also access it by clicking the underlined Signature field label in the Check Settings page of the Bank Account Maintenance function.

2.In the Signature Code field, enter the code that you will assign to the signature record you are setting up. This field accepts alphanumeric characters as a signature code.

3.Enter in the Description and Short Description fields a short narrative on whose signatures are captured in the signature record.

4.Enter in the Image field the path or location where the signature file can be found. Alternatively, you can click the Browse button to manually search for the file location on your network. The following image file types are supported: .bmp, .jpeg, .gif, .tif, and .png.

Notes:

•To ensure that users will be able to print the custom check with a designated signature, the associated signature file should be placed in a location that is shared on the network.

•The Signature Maintenance function is subject to extended user access rights validation.

5.Click the Save button on the function toolbar to save this signature record; otherwise, click Cancel.

Q. Some of our bank accounts have two or more authorized signatories. How do I set this up in AccountMate?

A. You may performing any of the following:

•For bank accounts where only one out of two or more authorized signatories is required for a valid check, create a separate image file for each signature. For bank accounts where only some of the authorized signatories is required for a valid check, create separate image files capturing various possible combinations of the authorized parties' signatures..

•For bank accounts that require all of the multiple authorized signatories to generate a valid check, create an image file that captures all of the authorized parties' signatures. Set up separate signature records in AccountMate for each of these image files. Ensure that the description used is clear enough for the user to distinguish the signature records from each other. Assign the signature records to the relevant bank account records in accordance with each account's signature requirements.

Signature Code

Signature Code

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