Accounts Payable > Set Up AP Module Parameters

The GL Account Selection function allows you to designate the default GL Account IDs that will be assigned to master records (e.g. vendors, banks, customers, etc.) or used in various transactions. Only the GL Account IDs that will be used in the modules that you have activated will be required in this function.

Note: The modules that are available for activation depends upon the license entered in AccountMate. The account types displayed in this function are those where the Account Type is used in at least one of the modules included in the license.

Perform the following to set up the GL account defaults:

1.Access the GL Account Selection function from the Setup group in the Maintenance menu of the AP module.

2.Click the Show button in each account type group to display the individual account types.

3.Double-click on the field under the Account ID column; then, enter the appropriate GL Account ID to assign to the specific account type. Alternatively, click the List Box button to select from a list the appropriate GL Account ID. Once a valid value is entered in this field, the corresponding account description will be displayed in the adjacent field.

Notes:

•The GL Account Selection function does not allow Inactive and Archived GL account IDs to be assigned to any account type.

•The GL Account ID list does not show those account IDs with the following settings:

oAccount IDs with segment values that the current user is restricted from using based on Segment Restrictions setting in Account Segment Values Maintenance.

oControlled Accounts with the Do not use in checkbox marked in the Information Page of Account Segment Values Maintenance for at least one of the modules where the account type will be used.

oAccount IDs already assigned to other account types.

4.Click the Save button to save your entries; otherwise, click Cancel.

You can change or update the GL Account ID assigned to the respective account type as necessary. Take note, however, that the change does NOT affect transactions already recorded in AccountMate. The new setting will only affect those transactions recorded after the change.

GL Account Selection

GL Account Selection

See Also