Accounts Payable > Set Up AP Module Parameters > AP Module Setup

To complete the settings in the Printing tab of the AP Module Setup function, perform the following:

1.Mark the Allow to Re-use Voided Handwritten Check # checkbox if you want AccountMate to accept a previously voided check number used for a handwritten check. This feature is useful when you need to correct erroneous information to be consistent with the information in the physical check.

2.In the Aging Ranges section, enter values in the following fields:

oForecast

In these fields accept or amend the default aging categories for the Forecast Aging Report. The default forecast aging categories are 30, 60, 90 and 120. The Forecast Aging Report is generated to help you manage and anticipate future cash requirements. This is a very useful tool to avoid further finance charges.

oPast Due

In these fields accept or amend the default aging categories for the Past Due Aging Report. The default past-due aging categories are 30, 60, 90 and 120. The Past Due Aging Report is useful in evaluating outstanding obligations that are overdue at a specific point of time. With this feature, you will have an idea of the amount of finance charges you will incur depending upon the terms and conditions agreed with the vendor.

Note: You must enter information in the Forecast and Past Due fields; otherwise, you cannot save the AP Module Setup parameters.

Q. Why is it necessary to separately define in the AP Module Setup the aging ranges for both the Forecast Aging report and Past-Due Aging reports?

A. Most companies use larger aging ranges (e.g. 30, 60, 90 and 120 days) for the Past Due Report than for the Forecast Report.

Printing Page

Printing Page

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