Accept or amend in this field the default payment terms that come from the pay code record used for the vendor. Updating the discount percentage rate specified in this field automatically updates the value in the Discount Amt field.

This read-only field shows the vendor's currency code

Enter in this field the gross amount for this recurring AP invoice. This amount should include any purchase discount and freight charges, but excludes any prompt payment discounts or adjustments.

Enter in this field the portion of the recurring AP invoice that is not subject to discount. For instance, you may not be able to avail of discounts against certain items purchased or against freight charges; this portion of the invoice amount will be excluded from the computation for the discount amount.

Accept or amend the default amount in this field. Updating this field automatically updates the discount percentage rate specified in the Terms field. AccountMate calculates for the default discount amount by subtracting the non-discountable amount from the invoice amount and multiplying the difference by the prompt-payment discount percentage specified in the Terms field.

For example, if $20 is non-discountable out of the $100 gross amount and the discount percentage is 2%, the discount amount will be $1.60 [($100-$20) x 2% = $1.60].

Assign to this recurring AP invoice template either an Active or Inactive status. You cannot generate AP invoices from recurring AP invoice templates assigned with inactive status.

Assign in this field the frequency of occurrence of the transaction. The default frequency is Monthly. You can accept the default frequency or click the List box button to select the frequency on which the system will post the AP invoice.  

To illustrate, assume that the current date is July 15 and you entered Monthly in this field while setting up this recurring AP invoice template. If you generate the AP invoices for the period range July 15 to August 30 in the Generate Recurring AP Invoice function, AccountMate will generate two (2) AP invoices, one dated July 15, the other dated August 15.

Enter in this field the number of times you allow users to generate AP invoices from this recurring AP invoice template. You may enter a number from 0 to 999. AccountMate automatically updates this field when you update the End Recur. Date field.

Enter in this field the next date when you need to generate an AP invoice from this recurring AP invoice template. The default value in this field is the current system date; however, you may change the default date.

The date in this field serves only as a reminder as to when you need to generate an AP invoice because the system will not automatically post an AP invoice when this date comes.  You must access the Generate Recurring AP Invoice function to generate an AP invoice. The system updates this date by one cycle each time you generate an AP invoice from this template.

Mark this checkbox if you want to designate the next recurring date as the last day of any given month. This field will be disabled if you entered Weekly in the Recurring Cycle field and/or you entered in the Next Recur. Date field any date other than the last day of the month.

Enter in this field the date when you want to stop generating AP invoices from this recurring AP invoice template. The end recurring date must be greater than or equal to the next recurring date. AccountMate automatically updates this field when you update the No. of Cycles field.

This read-only field displays the date when you last generated an AP invoice from this recurring AP invoice template. This field is blank until you generate an AP invoice from this template.

You may enter in this field the purchase order number for which you will be generating the AP invoices.  

You may want to enter in this field “Office Supplies,”  “Shipping Services”, and the like to indicate that the invoice is for office supplies, shipping charges, etc. Reference can be used as key word by which you may want to sort invoice records.

Enter in this field information that describes the invoice transaction such as “Purchase of Computers”.

Accept or amend in this field the default 1099 type. This field is activated only if a 1099 type was assigned in the vendor record.

If a vendor provides your company both 1099 and non-1099 type of services, you can identify invoices for non-1099 type services by selecting N/A in this field.

Accept or amend in this field the default pay urgency. Urgency codes facilitate the timely payment of invoices by allowing you to select them for payment based on their level of urgency.

Urgency codes from 0 to 9 are available and represent the degree of urgency you want. For example, you may use urgency code 1 for vendors who must be paid on the first day of the month. When you process the invoice for application of payment and check printing, you may choose to display only those invoices assigned with urgency code 1.

Accept or amend in this field the default bank number that comes from the vendor record. You cannot save the recurring AP invoice template if the bank account's and the vendor's currencies were not the same.

Mark this checkbox if you want to use the tax code settings in the vendor's maintenance record.; otherwise, leave it unmarked.

Mark this checkbox if you want that the applicable taxes are recalculated when you are generating an AP invoice from the recurring AP invoice template. This field is disabled and grayed out when the Use Vendor's Tax Code Settings checkbox is marked.

Accept or amend the value entered in this field. The default value comes from the vendor record. This field is disabled and grayed out when the Use Vendor's Tax Code Settings checkbox is marked.

Accept or amend the default setting in this checkbox which comes from the Claim GST checkbox of the selected Tax Code record. This checkbox is unmarked and disabled when the Use Vendor's Tax Code Settings checkbox is marked.

Accept or amend the default setting in this checkbox which comes from the Claim PST checkbox of the selected Tax Code record. This checkbox is unmarked and disabled when the Use Vendor's Tax Code Settings checkbox is marked.

This read-only fields show the GST and PST amounts, respectively. The values shown in these fields come from the Total GST Claim and Total PST Claim fields in the Input Tax Credit window.