Bank Reconciliation > Bank Disbursements > Record Bank Disbursements

The Information Page of the Record Bank Disbursement function allows you to set up the general information about the transaction.

To set up the general information about the disbursement, perform the following steps:

1.Enter in the Transaction Code field the transaction code to identify the nature of this bank disbursement. The transaction codes that will be accepted in this field are those transaction code records that are assigned "Other Disbursements" or "Bank Fees" transaction types. Alternatively, you may click on the List box button to display the available Transaction Codes; then, select the option from the list.

Note: A valid Transaction code must be entered in this field to enable the Save button; otherwise, the system will now allow you to save the transaction.

2.In the Disbursement Date field, enter the date when the disbursement transaction will be posted in the system. The default value is the current system date. The system will not allow you to save this transaction if you have not entered a date in this field.

3.Enter in the Description field a brief explanation of the disbursement for your reference. This description becomes the default in the GL Distribution Page's Line Item Description column. The system will not allow you to save this transaction if you have not entered a value in this field.

Note: If the value in the Description field is changed, a message window will pop-up asking if you want to use the new description as the line description of all GL Distribution Accounts assigned to this transaction. Select Yes to confirm; otherwise, select No to configure AccountMate that only the GL Distribution Accounts entered after the change will be affected.

4.In the Reference field, enter any information that will help you identify the transaction. It could be a customer number, document number, or transaction type. This field is optional.

5.The Currency field will display for your reference the currency code of the bank account entered in the Bank # field. If the bank account record is a foreign currency bank account, the exchange rate is displayed in the adjacent enabled field. The default value in this field is provided from the currency exchange maintenance record of the currency code assigned to the bank account record. You may amend the exchange rate in this field when necessary.

6.Enter in the Disbursement Amount field the amount of the disbursement. If you are using a bank account that uses a foreign currency, the amount entered in these fields is shown in foreign currency amount to which the system will automatically convert when you save this transaction.

7.The Post to GL checkbox is enabled if you selected the Option to Post option in the BR Module Setup function. Mark this checkbox to transfer the transaction to the General Ledger module. If you have marked the Always Post option in the BR Module Setup function, this checkbox is always marked and inaccessible.

8.Mark the Reconciled checkbox if the transaction has already shown as cleared on your bank statement; otherwise leave the checkbox blank. If the transaction clears the bank later, you can mark it reconciled using the Reconcile Bank Account function.

Note: The Reconciled checkbox is inaccessible once the disbursement record is saved. To mark or unmark the Reconciled checkbox, you must use the Reconcile Bank Account function. Please refer to the Reconcile Bank Account function topic for the details.

9.The Reconciled Date field is enabled if the Reconciled checkbox is marked. Enter in this field the date when the transaction appears on your bank statement.

Q. How do I post other disbursement to my bank account without affecting the balances in the General Ledger?

A. Before recording the disbursement transactions, verify that the Option to Post option in the Post to GL area of the BR Module Setup is selected. This allows you to unmark the Post to GL option checkbox in the Record Disbursement function if you do not want to post the transactions to GL.