General Ledger > Set Up GL Module Parameters > GL Module Setup

The General Information page allows you to set up general and specific parameters including, but not limited to, the default reporting period, the journal and statistical entries transaction controls, the descriptions for journal entries generated from the non-GL modules, the equity component descriptions, and cash flow captions.

To set up the general parameters for General Ledger transactions perform the following procedures:

1.Click the List box button beside the Default Period field, and select the default year and period that will become the default period when generating various GL reports.

Note: During the initial General Ledger setup, the Default Period field displays the current fiscal year and that year's first period as default. After the initial setup, you can choose from the first List box options the future, current, or prior fiscal year. You can also choose from the second List box options the period names and date ranges set up in the Fiscal Period Table.

2.Select your desired options in the Journal Entry Transaction Controls area:

•Default Transaction Date based on

oLast Day of Default Period

Choose this option when your desired default transaction date in the Journal Batch Entry function will be the End Date of the default period specified in this page.

oSystem Date

Choosing this option configures AccountMate to use the system date as the default transaction date in the Journal Batch Entry function.

•JE Batch Numbering

oAutomatic

Select this option if you want AccountMate to automatically assign sequential numbers to all journal entry batches created for the company.

oNext JE Batch #

Enter in this field the starting number for the batch numbers that AccountMate will automatically assign to journal entries. AccountMate will increment this number by one each time you create a journal entry in this module or when you perform period-end closing from each of the integrated subsidiary modules.

Note: You can change the value in the Next JE Batch # field any time except that AccountMate will prevent you from entering a number that is already assigned to an existing batch.

oUser Input (Numeric)

Select this option if you want to manually assign a batch number each time a new journal batch entry is created.

•Post Batch during Journal Entry

oDon't Post

Choosing this option configures AccountMate not to automatically post journal entries upon their creation. If this option is selected, the user must post the journal batch entry using the Post Batch to GL function.

oAlways Post

Choosing this option configures AccountMate to automatically post all journal entries upon their creation. When the user creating the journal batch entry does not have access rights to the Post Batch to GL function, this setting will be ignored.

oOption to Post

Choosing this option allows you to post the journal batch entry upon creation using the Journal Batch Entry function or to post the journal batch entry using the Post Batch to GL function. When the user creating the journal batch entry does not have access rights to the Post Batch to GL function, this setting will be ignored.

•During Account Reconciliation

oAllow Editing of GL Accounts in Subsidiary Module Entries

Marking this checkbox configures AccountMate to allow users to change in the Reconcile Account Balances function the GL Account IDs that were used in journal entries created in the subsidiary module.

oIgnore Control Account Setting

When this checkbox is marked, a GL Account ID that cannot be used in the journal entry group's source module as configured in the Account Segment Value Maintenance function can then be used to replace the existing GL Account ID when running the Reconcile Account Balances function. This checkbox is disabled when the Allow Editing of GL Accounts in Subsidiary Module Entries checkbox is unmarked.

3.Select your desired options in the Statistical Entry Transaction Controls area:

•Default Transaction Date based on

oLast Day of Default Period

Choose this option when your desired default transaction date in the Statistical Batch Entry function will be the End Date of the default period specified in this page.

oSystem Date

Choosing this option configures AccountMate to use the system date as the default transaction date in the Statistical Batch Entry function.

•Statistical Batch Numbering

oAutomatic

Select this option if you want AccountMate to automatically assign sequential numbers to all statistical entry batches created for the company.

oNext Statistical Batch #

Enter in this field the starting number for the batch numbers that AccountMate will automatically assign to statistical entries. AccountMate will increment this number by one each time you create a statistical entry.

Note: You can change the value in the Next Statistical Batch # field any time except that AccountMate will prevent you from entering a number that is already assigned to an existing batch.

oUser Input (Numeric)

Select this option if you want to manually assign a batch number each time a new statistical batch entry is created.

•Post Batch during Statistical Entry Creation

oDon't Post

Choosing this option configures AccountMate not to automatically post statistical entries upon their creation. If this option is selected, the user must post the statistical batch entry using the Post Statistical Batch function.

oAlways Post

Choosing this option configures AccountMate to automatically post all statistical entries upon their creation. When the user creating the statistical batch entry does not have access rights to the Post Statistical Batch function, this setting will be ignored.

oOption to Post

Choosing this option allows users to post the statistical batch entry upon creation using the Statistical Batch Entry function or to post the statistical batch entry using the Post Statistical Batch function. When the user creating the statistical batch entry does not have access rights to the Post Statistical Batch function, this setting will be ignored.

4.Mark the Use Multi Currency checkbox to activate the multi-currency feature. If this checkbox is marked, the journal entries will have the multi-currency capability enabled and some of the GL reports will have the option to display the corresponding foreign currency amount. Activating the multi-currency feature allows you to enter transactions with currencies other than the home currency in the General Ledger module. With this feature, you can recognize foreign currency gains and losses. Take note that once the multi-currency feature is activated, it can no longer be disabled.

5.Mark the Close Nominal Accounts to Retained Earnings by GL Segment checkbox to activate this feature. Marking this checkbox configures the system to close all temporary accounts to the designated retained earnings account at the end of the reporting period.

6.Click the Save button to save your settings; otherwise, click Cancel to disregard your changes.

General Information Page

General Information Page

See Also