AM12 Sample Reports

The Invoice Reports provide information about various AP invoice transactions entered in the Accounts Payable module. You can choose to generate these reports either in detail or summary at any given time.

Each of the Invoice Reports is especially designed to provide several options so you can narrow down data to the specific information needed. Read the information below to get a closer look at each of the Invoice Reports available in AccountMate.

The AP Invoice Summary Report provides the summary information on the invoices and prepayments as well as purchase orders associated to each AP invoice. You can select to include in the report the regular invoices, debit invoices, and/or prepayment invoices. You can further filter this report to include the outstanding invoices only, deferred expense invoices only and to show multi-currencies in the report.

The AP Invoice Detail Report displays detailed information on the accounts payable and prepayment invoice transactions. This report is useful when reviewing the entries made for each invoice transaction and the invoices' outstanding balances.

You can select to include in the report the regular invoices, debit invoices and/or prepayment invoices. You can further filter this report to include the outstanding invoices only, only deferred expense invoices, to show the journal entries associated to the invoices, and to show multi-currencies in the report.

The PO Line Items Matched to AP Report, which is called Reversed Accrued Received Goods Report in versions lower than AccountMate 8 for SQL/Express, provides information on PO receipts that have been matched to vendor invoices using the AP Invoice Transaction function. This report shows the PO number and invoice number as well as the matched quantity and amount. This report is useful for reviewing and monitoring PO receipts and their associated AP invoices.

You can generate this report to show all invoiced receipts, invoiced receipts that were accrued, or invoiced receipts but were not accrued. You can also opt to show the Inventory GL Account ID to which the PO line item transaction is posted and to show multi-currencies.

The AP Prepayment Invoice Report provides information on prepayment invoices that are posted using the AP Prepayment Transactions function. This report shows the prepayment invoice number and vendor number as well as the prepayment invoice amount and balance. This report is useful for reviewing and monitoring the outstanding balances of prepayment invoices.

The AP Invoice Voucher # Report shows all voucher numbers that are automatically generated upon posting of an invoice, except for voided and purged invoices. This report can be used as a reference to counter check internal control using voucher numbers.

You can generate this report for outstanding invoices only. You can also opt to show multi-currencies.

The Finance Charge Report provides information on the vendor-assessed finance charges applied to delinquent or past due invoices. This report allows you to assess the current status of finance charges applied to AP invoices. This report also helps you determine and reconcile the finance charge expense account balance.

You can choose to show multi-currencies in this report.

The Deleted Invoice Report allows you to view voided AP invoices and information related to the invoice. You can use this report together with the AP Voucher # Report to verify missing voucher numbers, if there are any.

You can select to generate this report for regular invoices only, debit invoices only or both. You can also opt to show multi-currencies.