Accounts Payable > Payments to AP Invoices > Credit Card Payment

The Record Credit Card Transaction function allows you to set up detailed information required to process the transfer of your payable balance to the credit card company.

Perform the following procedures to record a credit card transaction:

1.Access the Record Credit Card Transaction function from the Transactions menu. Click the New button to create a new credit card transaction.

Note: You can also access this function by clicking the Credit Card button in the AP Invoice Transaction save dialog box when you save the AP Invoice or in the save Authorize Payment dialog box.

2.Enter the credit card company's vendor number in the Credit Card Vendor # field. Once a valid credit card vendor code is entered in this field, the vendor's corresponding credit card number will be displayed in the Credit Card # field.

Notes:

•The credit card number information will be displayed depending on the access rights granted to the current user accessing this function. By default, it will only show the last 4 digits of the credit card number while the rest is encrypted.

•When this function is accessed by clicking the Credit Card button in the AP Invoice Transaction save dialog box, the Credit Card Vendor # field is automatically populated and grayed out.

3.In the Information page, enter the necessary information needed to create a credit card transaction. For more details, see the Information Page section.

4.In the GL Distribution page, amend, review or set the GL distribution accounts to be credited by this charge transaction. For more details, see the GL Distribution Page section.

5.Select the AP invoice (s) and prepayment (s) that you want to be paid by the charge transaction in the Payment Details page. In this page you can also apply discounts, adjustments and apply open debits to invoices. For more details, see the Payment Details Page section.

6.In the Open Debit Details page, you may set the open debit amount you want to use as payment to the selected AP invoices in the Payment Details Page. For more information, please refer to the Open Debit Details Page section.

7.View or update the vendor activities in the Activity page. Refer to the Activity Page section for more information.

8.Access the Attachments page to attach files, documents and URLs to this transaction record. Refer to the Attachment Page section for more information.

9.Access the Vendor Notes page and review or amend the information in this page if necessary. For more details, see the Vendor Notes Page section.

10.When you are ready, click the Save button in the Transaction toolbar to save the application of payments by credit card. AccountMate then displays the Record Credit Card Transaction Save dialog box. For more details refer to the Record Credit Card Transaction Save window section.

Record Credit Card Transaction

Record Credit Card Transaction

See Also