General Ledger > Journal Entries > Create Journal Entries

The Information page allows you to add or edit a journal entry. It also allows you to delete a journal entry for as long as it is not yet posted in the General Ledger.

To add and edit journal entries in a batch, perform the following steps in the grid area:

1.Click the Add button.

2.Enter in the Account ID field the GL Account ID to which you want to post the transaction's debit and credit entries. Alternatively, you can click the List box button in the field to select from a list of GL Account IDs set up for the company. Once you select a valid GL Account ID, AccountMate will automatically display the account description of the selected GL Account ID in the Account Description field.

Note: You can display the element type set up for the segment value assigned to the GL Account ID by clicking on the Expand button beside the GL Account ID field. AccountMate will then display in the Elements tab the Element Type, Description and Element Code, for your reference.

3.Accept or amend, if necessary, the default values in the Description and Reference fields. The default values in these fields come from the Description and Reference fields, respectively, in the Defaults area.

4.In the Debit or Credit field, enter the amount of the transaction for the debit and credit entry lines.

5.To add another journal entry line, click the Add button. You may also insert a journal entry line between two journal entry lines in the grid by highlighting a journal entry line and clicking the Insert button.

Alternatively, you may copy the journal entry details from Microsoft Excel and paste it directly in the Details grid. To do this, perform the steps outlined in the Copy and Paste from Excel topic.

6.If you want to delete a journal entry line from the grid, highlight the journal entry line that you want to delete and click the Delete selected rows button.

7.If you want to create a journal entry line from a journal entry template, click the Import journal entry template button. Be sure that there is an existing JE template for this function to work. For more information on how to create a journal entry template, refer to the Create Journal Entry Template section.

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