Accounts Payable > Accounts Payable Invoice > AP Invoice Reports

The AP Invoice Summary Report function allows you to print or preview summary information regarding AP invoice transactions as well as purchase orders associated to each AP invoice.

This report has the following uses:

•To view summary information about the accounts payable and prepayment invoices entered in the system

•To review the purchase order associated to each invoice transaction

To generate the AP Invoice Summary Report, follow these steps:

1.Access the AP Invoice Summary Report function from the AP Invoice group in the Reports main menu.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking on the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Select any of the following options for which you want to generate the report:

•Regular and Debit Invoices

•Regular Invoices Only

•Debit Invoices Only

7.Mark any or all of the following checkboxes:

oOutstanding Invoices Only

Mark this checkbox to display only the invoices with outstanding balances. If the invoice is partially paid, the system will still be displaying the total invoiced amount; not the invoice outstanding balance.

oShow Multi-Currencies

Mark this checkbox if you want the report to display the invoice amounts in the vendor’s foreign currency. Note that this checkbox is only available if the multi-currency feature is activated.

8.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The AP Invoice Summary Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oBank #

AccountMate displays the Bank Profile when you click the Bank # in the report.

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

AP Invoice Summary Report

AP Invoice Summary Report

See Also