Accounts Payable > Accounts Payable Invoice > AP Invoice Reports

The AP Invoice Detail Report function allows you to print or preview detailed information regarding AP invoice transactions entered in the system.

This report has the following uses:

•To review the entries made for each invoice transaction, its due date, and the invoices' outstanding balances.

•To review the entries made for the invoice transaction

To generate the AP Invoice Detail Report, follow these steps:

1.Access the AP Invoice Detail Report function from the AP Invoice group in the Reports main menu.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking on the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Mark any or all of the following checkboxes:

oInclude Regular Invoices

Mark this checkbox to include the regular AP invoices in the report.

oInclude Debit Invoices

Mark this checkbox to include the debit AP invoices in the report.

oOutstanding Invoices Only

Mark this checkbox to display only the invoices with outstanding balances. If the invoice is partially paid, the system will display the total invoiced amount; not the invoice outstanding balance.

oShow GL Distribution

Mark this checkbox to display on the report the journal accounts posted when the invoice was posted in AccountMate.

oShow Multi-Currencies

Mark this checkbox if you want the report to display invoice amounts in the vendor’s foreign currency. Note that this checkbox is only available if the multi-currency feature is activated.

7.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The AP Invoice Summary Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oBank #

AccountMate displays the Bank Profile when you click the Bank # in the report.

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

AP Invoice Detail Report

AP Invoice Detail Report

See Also