<< Click to Display Table of Contents >> Navigation:  General Ledger > Financial and Ledger Reports > General Ledger Listing

 

The General Ledger Listing function displays detailed debit and credit transaction amounts that were posted to the GL Account IDs. These transactions may come from the General Ledger module or from other subsidiary modules. You can run a report for any period of the prior, current and future year; however, the range of periods that you select should be within the same fiscal year.

 

This report has the following uses:

 

•To aid in reviewing and verifying the detailed transactions of a particular GL Account ID against the subsidiary ledger and supporting documents

•For reference in reconciling balances displayed in the Trial Balance

 

To print the General Ledger Listing, follow these steps:

 

1.Access the General Ledger Listing function from the Ledger group under the Reports main menu in the General Ledger module.  

 

2.Select the report configuration that you want to use by clicking the List box button beside the Configuration field.

 

3.Select the report sorting option by clicking the List box button next to the Sort By field.

 

4.Accept the default report layout in the Layout field. You can select the multi-currency layout only if the multi-currency feature is activated.

 

5.In the Type area, select whether you want the report to be displayed in Detail, Subtotal or Grand Total.

 

6.Mark the applicable checkbox in the Report Header area if you want to Include Time or Include Printed By information in the report header.

 

7.In the Report Configuration area, you You may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the desired criteria in generating the report.

 

 

8.In the Period Range area, indicate the range of periods to which the transactions that you want to include in the report are posted. You can choose the range of period by clicking the Year and Period fields.

 

 

9.If applicable, mark any or all of the following checkboxes:

 

oInclude Accounts With No Transactions

 

oInclude Zero Balances Accounts

 

oEach Account on New Page

 

oIgnore Summary Settings

 

10.Click the Preview or Print button to preview or print the report.

 

11.AccountMate allows you to drill down on GL account balance details in the following order:

 

11.1   General Ledger Listing

To trace and review the posted journal entry batch for any desired debit or credit amount, click any amount in colored font. AccountMate will display the corresponding Journal Entry report.

 

11.2   Journal Entry

This report shows, by batch, the details of journal entries that have been posted to the General Ledger from the subsidiary modules and from journal entries posted in the GL module. The report will only display the details of the batch numbers for the amount from which the drill down was initiated.

 

To view the source transaction information for each of the journal entries, click any Transaction or Description value in colored font. The source transaction report depends on the module transaction.

 

You can also drill down on the GL Account ID in colored font to display the Account Profile report, which provides detailed information about the GL Account ID.

 

 

The General Ledger Listing function also provides you with flexibility to perform the following:  

 

•Set up report configurations.

•Include notes in the printed report.

•Export the report to various supported file formats.

•Print the report by batch.

•Drill down on certain fields in the report:

oAccount ID

 

 

 

See Also

Financial Statements and Transaction Reports

 

 

 

 

 

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