General Ledger > Financial and Ledger Reports > Receipts and Disbursements Report

The Receipts and Disbursements Report shows the debit and/or credit transactions posted to any cash account that you have set up for your company on any transaction date.

Note: You can run this report for all accounts that have been predefined as Cash Accounts in the Chart of Accounts Maintenance function.

This report has the following uses:

•To determine transactions that materially increased or decreased the cash account.

•To aid in verifying the sources of your funds and items or services purchased with these funds.

To print the Cash Receipts & Disbursements, follow these steps:

1.Access the Receipts and Disbursements Report function from the Ledger group under the Reports main menu in the General Ledger module.

2.Select the report configuration that you want to use by clicking the List box button beside the Configuration field.

3.Accept the default sorting option in the Sort By field.

4.Accept or amend the default report layout in the Layout field.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Type area, select whether you want the report to be displayed in Detail, Subtotal or Grand Total.

6.Mark the applicable checkbox in the Report Header area if you want to Include Time or Include Printed By in the report header.

7.In the Report Configuration area, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the desired criteria in generating the report.

8.Indicate the type of transactions you want to display in the report by selecting either of the following options:

oCash Receipts

Select this option if you want to display Cash Receipts Report only. The report displays all the debit transactions of any cash account on your defined transaction dates. The details of the remaining journal entry lines in the posted journal entry batch where the cash debit transaction is recorded will also be displayed with their corresponding amounts.

oCash Disbursements

Select this option if you want to display Cash Disbursement Report only. The report displays all the credit transactions of any cash account on your defined transaction dates. The details of the remaining journal entry lines in the posted journal entry batch where the cash credit transaction is recorded will also be displayed with their corresponding amounts.

9.Mark the Show Multi-Currencies checkbox if you want to display the foreign currency amounts. Note that this checkbox is only available if the multi-currency feature is activated.

Note: The report will show "N/A" (i.e., not applicable) for the exchange rate of beginning balances. It is difficult to determine the beginning balance's correct exchange rate considering that each period of the fiscal year may have different exchange rates.

10.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The Receipts and Disbursements Report function also provides you with flexibility to perform the following:

•Set up report configurations.

•Include notes in the printed report.

•Export the report to various supported file formats.

•Print the report by batch.

•Drill down on certain fields in the report:

oAccount ID

AccountMate displays the Account Profile when you double-click the GL Account ID in the report.

Receipts and Disbursements Report

Receipts and Disbursements Report

See Also