Accounts Payable > Accounts Payable Invoice > AP Invoice Reports

The AP Voucher # Report function allows you to print or preview all voucher numbers that are associated with an AP invoice; except for invoices that have been deleted or voided from the system.

This report can be used as a reference to counter check internal control using voucher numbers. Missing voucher numbers or any discrepancy must be investigated.

To generate the AP Voucher # Report, follow these steps:

1.Access the AP Voucher # Report function from the AP Invoice group in the Reports main menu.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking on the List box button next to the Sort By field.

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

To show multi-currencies in the report, select the option with 'multi-currency' in the layout name. Note that this layout option is only available if the multi-currency feature is activated.

5.In the Report Configuration area, define the report filters. Depending on the Sort By option you choose, you may mark the Individual checkbox if you want to generate the report for a single record and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Mark any or all of the following checkboxes:

oOutstanding Invoices Only

Mark this checkbox to display only the invoices with outstanding balances. If the invoice is partially paid, the system will display the total invoiced amount; not the invoice outstanding balance.

oShow Multi-Currencies

Mark this checkbox if you want the report to display invoice amounts in the vendor’s foreign currency. Note that this checkbox is only available if the multi-currency feature is activated.

7.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The AP Voucher # Report function also provides you with flexibility to perform the following:

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Drill-down on certain fields in the report:

oBank #

AccountMate displays the Bank Profile when you click the Bank # in the report.

oVendor #

AccountMate displays the Vendor Profile when you click the Vendor # in the report.

AP Voucher # Report

AP Voucher # Report

See Also