Bank Reconciliation > Recurring Bank Transactions > Recurring Receipts > Amend, Update or Void Recurring Receipt Template

To amend or update a recurring receipt template, perform the following steps:

1.Access the Recurring Receipt Setup function from the Transactions menu. The Recurring Receipt Setup function tab will automatically display the Search grid.

2.Select from the Search grid the recurring receipt template that you want to amend. Alternatively, enter in the Search field the recurring receipt transaction # or bank code of the recurring receipt template you want to amend.

3.Once a recurring receipt transaction is selected, the Information page is automatically displayed showing the details of the selected bank receipt transaction.

Note: The Recurring Transaction #, Bank # and Transaction Code fields are grayed out and inaccessible once the recurring receipt template has been saved.

4.In the Information Page, amend or update the following fields:

oDescription

Enter in this field a brief explanation of the recurring receipt transaction for your reference. The system will not allow you to save this transaction if you have not entered a value in this field.

Note: If the value in the Description field is changed, a message window will pop-up asking if you want to use the new description as the line description of all GL Distribution Accounts assigned to this transaction. Select Yes to confirm; otherwise, click No to tell the system that only the GL Distribution Accounts entered after the change will be affected.

oReference

Enter in this field any information that will help you identify the transaction such as customer number, document number or transaction type. This field is optional.

oCurrency Exchange Rate

If the bank account record is a foreign currency bank account, this field is displayed adjacent to the Currency field. You may amend the exchange rate in this field when necessary.

oReceipt Amount

Enter in this field the amount of the recurring receipt. If you are using a bank account that uses a foreign currency, the amount entered in this field is shown in foreign currency amount.

oStatus

Click the List box button to select the appropriate status for this recurring transaction. You may change to either "Active" or "Inactive" status. Note that you cannot generate transactions from inactive recurring receipt templates.

oRecurring Frequency

Select in this field the recurring transaction's frequency of occurrence. Click the List box button to display the available recurring frequency options. You may change the recurring frequency to either Daily, Weekly, Bi-Weekly, Semi-Monthly, Monthly, Bi-Monthly, Quarterly, Semi-Annually, or Annually. Be sure to save your changes so that the new settings will take effect in the next time you generate the recurring receipt template.

oNumber of Cycles

Enter in this field the number of times you allow this recurring recript template to be generated. AccountMate automatically updates this field when you update the End Recur. Date field.

oNext Recurring Date

Enter in this field the next date when you need to generate a transaction from this template. AccountMate automatically updates this date by one cycle each time you generate a transaction from this template.

Note: The next recurrence date only serves as reminder as to when you need to generate a transaction from this template again because AccountMate will not automatically generate a transaction when that date comes. You must access the Generate Recurring Transaction function to generate the recurring transaction.

oLast Day

AccountMate will automatically mark the Last Day checkbox If the next recurrence date you entered was the the last day of any given month and that the recurring frequency is either of the following: Monthly, Bi-Monthly, Quarterly, Semi-Annually, or Annually. A marked Last Day checkbox indicates that the succeeding next recurrence dates will fall on the last day and not the same day of the respective month in the recurring cycle.

oEnding Recurring Date

Enter in this field the date that you want to stop generating transactions from this recurring receipt template. The end recurrence date must be greater than or equal to the Next Recurring Date. AccountMate automatically updates this field when you update the Number of Cycles field.

oLast Recurring Date

This read-only field displays the date when you last generated a transaction from this template. This field is blank until a transaction is generated from this template.

oPost to GL

Accept or amend the setting on this checkbox. Marking this checkbox configures AccountMate to transfer the transaction to the General Ledger module during period-end closing or transferring of data to GL. This checkbox is enabled only if the Prompt Before Posting option was selected in the BR Module Setup function; otherwise, this checkbox is inaccessible and marked by default.

5.In the GL Distribution Page, you may add or delete GL accounts in the GL Distribution grid.

Note: This page is accessible only if the Post to GL checkbox in the Information Page of the Recurring Receipt Setup function is marked.

a.In the grid section of this page, accept or amend the values in the following columns:

oGL Distribution Account

Accept or amend the GL Account IDs to be credited for this transaction. The default GL Account ID comes from the transaction code record. To change the GL Distribution Account ID, click the appropriate field under the column; then, enter the desired GL account ID. Alternatively, you may click the List box button to display all available GL account IDs; then, select your choice from the list.

oAmount

Accept or amend the amount to be posted in the specified GL Account ID. The default amount is system-calculated based on the receipt amount entered in the Information Page's Receipt Amount field and the respective GL Account ID's distribution percentage specified in the transaction code record. If you must change the values in this column, be sure that the total distribution amount must be equal to the amount shown in the Bank-Account ID field; otherwise, AccountMate will not allow you to save this transaction.

oLine Description

Accept or amend the line description for the GL distribution account entry. The default value comes from the Information Page's Description field.

b.To add GL distribution accounts in the grid, click the Append row to end button or the Insert row before current button; then, enter the appropriate values in the respective columns.

c.If you want to delete a GL distribution account entry from the grid, highlight that line; then, click the Delete selected rows button. A pop-up window appears when the Delete selected rows button is clicked. Select Yes to confirm; otherwise, select No to cancel.

6.Review or update the narrative information about this receipt transaction in the Remarks Page. You can enter an extensive description of the transaction in this area. The remarks will stay with this transaction and will be available whenever you open the transaction record.

7.To save the changes in this recurring receipt template, click the Save button in the function Transaction toolbar; otherwise, click Cancel to revert your changes.

To void a recurring receipt template, perform the following steps:

1.Access the Recurring Receipt Setup function from the Transactions menu. The Lookup screen will automatically display in the Recurring Receipt Setup function window.

2.Select from the Lookup grid the recurring receipt template that you want to void. Alternatively, enter in the Lookup search box the transaction # or bank code of the recurring receipt template that you want to void.

3.Click the Void button in the Transaction function toolbar.

4.In the Void Date field, enter the date when the bank receipt transaction will be voided in the system. The system will not allow you to proceed with voiding the transaction if you have not entered a date in this field.

5.Click Save to proceed voiding the bank receipt transaction. A message window will pop-up asking for confirmation to void the bank transaction. Click Yes to confirm, otherwise, click No.

Amend, Update or Void Recurring Receipt Template

Amend, Update or Void Recurring Receipt Template

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