Purchase Order > Purchase Orders and Quotes

The Cancel PO Backorder function allows you to cancel all or multiple open purchase orders in one transaction run.

Note: You may also use the Purchase Order by Vendor function to cancel open purchase orders one at a time. .

To cancel the backorder inventory items in a purchase order using this function, perform the following steps:

1.Access the Cancel PO Backorder function from the Order group in the Transactions menu of the Purchase Order module.

2.In the Selection Criteria area, select the conditions that you want to use to filter the open purchase orders. Accept the default values or click the List box button and select either All, Range or List option. If you choose either Range or List, provide the values in the From/To fields for the following criteria:

•Vendor #

•Buyer #

•Purchase Order

•Order Date

3.Click the OK button to proceed. Open purchase orders that meets the filter criteria specified are displayed in the grid beneath.

4.In the grid, select the purchase orders with backorder quantities you want to cancel by marking its corresponding Cancel checkbox. If you want to cancel all the open purchase orders displayed in the grid, mark the checkbox in the grid header which will automatically mark all the Cancel checkboxes.

5.If you want to review the details of the purchase order before you cancel it, click the Show () button that corresponds to the purchase order number you want to view. The Details tab will be displayed that shows read-only information of the highlighted purchase order number. Alternatively, you may click the underlined purchase order number to view the purchase order document.

6.When you are ready to cancel the backorder quantities of the selected purchase orders, click the Save button; otherwise, click the Cancel button in the function toolbar to clear the screen.

Q. How does the act of canceling open purchase orders affect the inventory item records?

A. The on-order quantity in the inventory item record decreases when you cancel the inventory item’s backorder quantities in a purchase order.

Cancel PO Back Order

Cancel PO Back Order

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