Inventory Control > IC Transaction Journal Entries Report

The IC Transaction Journal Entries Report function generates a report that allows you to review transactions entered in the Inventory Control module which will be posted to the General Ledger when Post Data to GL or Period-End Closing is performed. The IC Transaction Journal Entries Report provides an essential audit trail for data posted to the AccountMate Enterprise General Ledger module.

Note: We strongly advise that you generate the IC Transaction Journal Entries Report when you encounter an out of balance situation.

This report has the following uses:

•To verify the system-generated entries after a transaction is recorded in the Inventory Control module

•To determine the cause of an out of balance situation during period-end closing or transfer of data to the General Ledger

To generate the IC Transaction Journal Entries, perform the following procedures:

1.Access the IC Transaction Journal Entries function from the Reports group under the Reports main menu in the Inventory Control module.

2.Click the List box button next to the Configuration field; then, select the report configuration that you want to use.

3.Select the report sorting option by clicking the List box button next to the Sort By field. Select any of the following options:

•GL Account IF + Posting Period

•Posting Period + GL Account ID

•Posting Period + Transaction Date

4.In the Layout field, click the List box button to select the report layout you want to use in generating the report.

5.In the Report Configuration area, define the report filters. You may mark the Individual checkbox if you want to generate the report for a single posting period or GL Account ID, and enter the appropriate value in the adjacent field; otherwise, select in the Filters area the preferred criteria in generating the report.

6.Mark any or all of the following checkboxes, if applicable:

oInclude Unposted Entries

Mark this checkbox if you want to show in the report journal entries not yet posted to the General Ledger.

oInclude Temporarily Posted Entries

Mark this checkbox if you want to include in the report journal entries that are posted to the General Ledger using the Post Data to GL function.

oInclude Permanently Posted Entries

Mark this checkbox if you want to include in the report journal entries that were posted to the General Ledger using the Period-end Closing function.

7.Click the Preview or Print button to preview or print the report. Click the Configure tab to return to the report configuration page.

The IC Transaction Journal Entries function also provides you with the flexibility to perform the following:

•Set up user-defined report macro

•Set up user-defined sort option

•Set up user-defined report layout

•Include notes in the printed report

•Export the report to various supported file formats

•Send the report as attachment to an email

•Include time and printed by information

•Drill-down on certain fields in the report:

oGL Account ID

AccountMate displays the Account Profile when you double-click the GL Account ID in the report.