Accounts Payable > Deferred Expense > Schedule Expense Amortization

The Amortization Schedule page is the page that appears when you have finished setting the filter criteria and you click Next in the Selection Criteria page. The Amortization Schedule Page is accessible only if there are AP invoices and satisfies the filter criteria you set in the Selection Criteria Page. This Page allows you to set up the expense amortization schedule for each GL distribution account that is set to be amortized over time.

To set up the expense amortization schedule perform the following steps:

1.The top left grid lists the AP invoices that meet the filter criteria set in the Selection Criteria page. This grid displays the vendor numbers, AP invoice numbers, invoice dates, company names, currencies used, invoice amounts, and the amortizable amount for each invoice. Select the AP invoice you want to update by clicking the corresponding line in the grid.

2.The bottom left grid shows the AP invoice's GL distribution accounts that are set to be amortized over time. Set up the amortization schedule for each applicable GL distribution account assigned to the invoice highlighted in the top left grid. To do this follow these steps:

a. Accept or amend in the Method field the default amortization method chosen for each GL distribution account. Choose the Straight-Line method to amortize the expense in equal amounts over a period; otherwise, choose the Specific method.

b. Accept or amend the default Amortization Frequency depending upon the desired frequency of the expense amortization. You can choose among the following options: Daily, Weekly, Bi-Weekly, Semi-Monthly, Monthly, Bi-Monthly, Quarterly, Semi-Annually, and Annually.

c. Accept or amend in the Number of Cycles field the default value entered during AP invoice creation. This is the number of times expense will be amortized within the date range specified in the Start Date and End Date fields.

d. Accept or amend in the Start Date and End Date fields the default dates when you need to start and to end the amortization. The default dates are specified during invoice creation. AccountMate automatically updates the End Date field when the number of cycles is changed.

e. Mark the Last Day checkbox if you want to designate the start date as the last day of any given month. This checkbox is enabled only when the Monthly recurring cycle is selected and the specified Start Date is the last day of the month.

3.Review or amend, if applicable, the expense amortization schedule in the Amortization Schedule grid on the right. The amortization post dates, distribution percentages and amounts will be editable only when the "Specific" method is chosen for the amortizable GL distribution account in the bottom left grid and if the amortization record is not yet posted. If editable, you may amend the values under the Post Date, Distribution % and Amount fields.

Notes:

•If the assigned method is "Specific" but the amortized expense transaction is already posted, you can NOT amend the corresponding amortization schedule for that transaction.

•You can NOT amend or change the amortization schedule for the very first record in the Amortization Schedule grid.

4.If applicable, mark the Void checkbox for each amortized expense transaction that you want to void.

Note: The Void checkbox is disabled if the user does not have the necessary void access rights and that the amortized expense transaction is not yet posted.

5.When you are ready, click the Save button in the transactions toolbar to save your settings or changes; otherwise, click the Close button to discard any changes.